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Thank You Notes

Basic Rules

  1. Thank You notes should be sent to each person who interviews you. If you have met several people, you can either write each person (if you have names, titles, etc.) or write the search committee chair.
  2. Be certain to have the correct name and address for the recipient. Remember that spelling and grammar count. If you did not get a business card from the interviewer, call the organization (or check the website) to get the proper spelling and title.
  3. Thank you notes should be sent within a day or two of the interview.
  4. A thank you note can be sent by email or mail. Most effective is to send both.
  5. Note paper can be purchased at most stationary stores. Use “Thank You Notes” that have Thank You printed on the front flap or those that are blank. Do not use note paper that has flowers or animals, etc. printed on the front flap. Remember, the person who you are writing to is not your friend but is an employer.
  6. Thank the person for their time and interest in interviewing you for the position. Mention something very specific that came up in your meeting so that the Interviewer knows that you paid attention and will more easily remember your conversation. Then be certain to thank them again for their time and interest.
  7. Keep it short. A thank you note should be just a few well-written sentences.
  8. Emails should be sent that evening or the following day.
  9. Do a basic Google search for Sample Thank You letters.

Contact Academic and Career Advising

Academic and Career Advising Office
Elliot Center
229 Main Street
Keene, New Hampshire 03435

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Monday—Friday, 8 a.m. to 4:30 p.m.

ACA is located in Elliot Center, on the first floor.

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