After Hours Building Access

Introduction:

Keene State Campus Safety manages access to buildings, through building schedules, and after-hours card access. Most administrative and academic buildings are open during the weekdays from approximately 7:30 am to 9:00 pm, however, some have different hours. Students, staff, and faculty who need after-hours access, would use their KSC Owl Card to gain entry to the building, similar to the residence halls. To get this card access, students must reach out to their professor or building administrative assistant, who will then complete the below forms. The same would be done for staff or faculty, however, they would connect with their building administrative assistant, or supervisor to submit the access request form on their behalf. Campus Safety will not process requests directly from students, or in the case of staff/faculty access, directly from them without their supervisor being involved. Access request forms are not processed outside normal business hours (Monday through Friday, 8:00 am to 4:00 pm). The Department of Campus Safety typically does not approve access on the same day, as it can take 24-72 hours to process the form.

Student Access:

At the end of each semester (fall, winter, spring, and summer), student access will expire. The Department of Campus Safety does not provide year-round or indefinite access to buildings to students unless permission has been obtained from the Director of Campus Safety. Students who need access to a building after hours must contact their professor or building administrative assistant, to complete the access request form. If a student’s name is not on file with the Department of Campus Safety as having an approved access request form, the student will be denied access to the building, regardless of pending assignments or other work. Students may not use their access card to provide access to other individuals, - students, and non-students - who do not have approval to access the building. Students who are found doing this may be referred to the Office of Community Standards for violating the key and building access policy.

Staff, Faculty and Affiliate Access:

Access provided to staff, faculty, or affiliate employees will not expire until they depart from the college. Staff, faculty, or affiliate employees must contact their administrative assistant or supervisor to have the access request form completed and submitted. Administrative assistants and supervisors must complete the access removal form when the employee is separated from the college. Staff, faculty, or affiliate employees who do not have a completed access request form on file will be denied access, regardless of work assignments.

Access Requests:

Submit an Access Request by opening this form. Download an editable copy, by clicking ‘Create a Copy’ under file and a download option will be available. Once you have downloaded the copy, you will be able to input your information. Please email your completed spreadsheet as an attachment to ksccampussafety@keene.edu.

Removing access, open this form. Download an editable copy, by clicking ‘Create a Copy’ under file and a download option will be available. Once you have downloaded the copy, you will be able to input your information. Please email your completed spreadsheet as an attachment to ksccampussafety@keene.edu.

Building Schedule Modifications, Events & Parking:

To have a building schedule modified or notify us of your event with or without parking needs, please submit your details at least two weeks before the event start date open this form. Download an editable copy, by clicking ‘Create a Copy’ under file and a download option will be available. Once you have downloaded the copy, you will be able to input your information. Please email your completed spreadsheet as an attachment to ksccampussafety@keene.edu.

Individuals who call the Department of Campus Safety on the day of their event may be denied if they have not completed the schedule modification form. This is because modification of building schedules is complex and takes time, and this is typically done during normal business hours.