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Retro Hours from a Prior Pay Period in WTE

Prior Pay Period Hours (also referred to as Retro Hours) are hours that employees worked but did not either record or submit for approval within the current pay period in which the hours were worked. Retro Hours need to be re-recorded and re-submitted for approval in the current pay period – you cannot go back to the prior pay period once it has closed. The recording of Prior Pay Period Hours requires the following steps:

On your Web Time Entry Electronic Time Sheet:

  1. Time sheets are set up in two-week intervals, each beginning with the Work Begin and Work End date for each pay period.

  2. Select Earn Code 156 Retro Hrs-New Hire/Late Entry

  3. Begin entering Retro Hours on the first day that you do not have current pay period hours recorded.

  4. Retro Hours are recorded as a total – enter a start and end time that totals the number of Retro Hours being recorded.

  5. Each day allows a maximum of 24 hours (12 a.m. to 12 a.m.) to be recorded.

  6. If you have more than 24 Retro Hours to record, move to the next day that you do not have current pay period hours recorded until the total number of retro hours is recorded.

  7. Select the "Comments" function key at the bottom of your electronic time sheet. In the Comments field, explain the Work Begin and Work End dates within which the Retro Hours were worked. Sample Retro Hours Comment: "Retro. Hours worked 9/15 – 9/28"

Contact the Business Office

Hours of Operation
Monday — Friday, 8 a.m. to 4:30 p.m.
Service beyond regular business hours can be made by appointment.

Business Office
Fiske Annex, M-1603
Keene State College
229 Main St, Keene NH 03435

There is an EARLY TIME ENTRY Deadline for 12/2-12/15 on Friday 12/15 (pay date 12/22).

Student Employees: If you want the last paycheck of the semester mailed home, please provide the Payroll Office with a self-addressed stamped envelope. Write the date of the last day that you worked on the inside flap of the envelope along with your campus mailbox number or the words "off-campus." The Payroll Office in Fiske Annex must receive your envelope by Dec 19 for check distribution on Dec 22.

Nov 23, 2017 Thanksgiving Day Nov 24, 2017 Campus Holiday

Dec 25, 2017 Christmas Day Dec 26, 2017 Campus Holiday Dec 29, 2017 Campus Holiday

For future pay period holidays please refer to the Pay-Cycle calendar under the "Pay Dates Information" section to the left.

Sign up for direct deposit by bringing to the Payroll Office in Fiske Annex:

  • a completed direct deposit form
  • a photo ID
  • a voided check or other official bank document

Questions? Contact Payroll at 603-358-2482 or

Access Instructions and Frequently used Account Codes for Non-Status Labor Reports