Holiday and Curtailed Operations Hours

How to Calculate Holiday Hours

The appropriate number of holiday hours you are entitled to is equal to the total number of regularly scheduled hours that you work per week divided by 5. If the total number of regularly scheduled hours that you work in a week does not equal an increment of .25 (nearest quarter hour) when it is divided by 5, then you will round up to the nearest quarter hour when entering your hours in Earn Code 314 - Holiday Pay (not worked).

Example:
Regularly Scheduled Hours Holiday Calculation
(weekly schedule/5 day work week)
Holiday Hours
40 hours 40.00 hours/ 5.00 8.00 hours
37.50 hours 37.50hours/ 5.00 7.50 hours
N 30 hours 30.00 hours/ 5.00 6.00 hours
28.50 hours 28.50 hours / 5 .00 5.75 hours (round to nearest quarter hour)

How to Record Holiday Hours Worked

If you do work on one of the four Campus Holidays, enter the number of hours that you work on that Campus Holiday in Earn Code 316 - Holiday-Worked. Also, remember to put the appropriate number of Holiday Hours in Earn Code 314 - Holiday Pay (not worked).

Example

John Smith has a 37.50-hour-per-week base schedule, and he works 3.00 hours on the Thursday, December 24, Campus Holiday (Thursday 12/24/15). He would enter 3.00 hours in Earn Code 316 - Holiday Worked (number of hours that he worked on the Campus Holiday) and 7.50 hours in Earn Code 314 - Holiday Pay (not worked).

How to Record Hours during Curtailed Operations - Not Worked

The appropriate number of curtailed hours you are entitled to is equal to the total number of regularly scheduled hours that where missed because normal College operations were curtailed.

Example

The College declares Curtailed Operations from 8 a.m. until 10 a.m.
If you did not work during the Curtailed Operations period, and **your regularly scheduled hours include the times from 8 a.m. TO 10 a.m., record these hours as follows:

• Earn Code 522 - 2.00 hours (Curtailed Operations - 3p not worked) 8:00 a.m. - 10:00 a.m.

How to Record Hours during Curtailed Operations - Essential Personnel Worked

If your supervisor required you as Essential Personnel to work during the Curtailed Operations period, follow the following recording procedure.

WTE Coding:

1. Record hours worked in the Earn Code 120 - Regular Hourly Earnings (OS) as usual (or Earn Code 310 add’l hours if applicable)
2. Enter hours worked during the Curtailed Operations period in Earn Code 911 - Comp. Time Accrual 1:1 to "bank" the Comp Time Hours earned.
3. To "use" the Comp Time Hours, select Earn Code 914 Comp Time Usage - 3p & WTE to record hours not worked and charged to Comp Time.

Hours of Operation
Monday — Friday, 8 a.m. to 4:30 p.m.

Fiske Annex, M-1603
Keene State College
229 Main St, Keene NH 03435
603-358-2476
deborah.williams@keene.edu

There is an EARLY TIME ENTRY Deadline for 12/2-12/15 on Friday 12/15 (pay date 12/22).

Student Employees: If you want the last paycheck of the semester mailed home, please provide the Payroll Office with a self-addressed stamped envelope. Write the date of the last day that you worked on the inside flap of the envelope along with your campus mailbox number or the words "off-campus." The Payroll Office in Fiske Annex must receive your envelope by Dec 19 for check distribution on Dec 22.

Nov 23, 2017 Thanksgiving Day Nov 24, 2017 Campus Holiday

Dec 25, 2017 Christmas Day Dec 26, 2017 Campus Holiday Dec 29, 2017 Campus Holiday

For future pay period holidays please refer to the Pay-Cycle calendar under the "Pay Dates Information" section to the left.

Sign up for direct deposit by bringing to the Payroll Office in Fiske Annex:

• a completed direct deposit form
• a photo ID
• a voided check or other official bank document

Questions? Contact Payroll at 603-358-2482 or jtuttle1@keene.edu

Access Instructions and Frequently used Account Codes for Non-Status Labor Reports