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The Payroll Office is responsible for performing payroll processing activities, in compliance with federal, state, and University System of New Hampshire laws, regulations, and policies. The primary person responsible for overseeing Payroll is the payroll coordinator in Fiske Annex, who can be reached at 358-2482.

  1. Pay Dates Information
  2. General Employee Information
  3. Electronic Hourly Time Sheet Information

Pay Dates Information

General Employee Information

All Employees - Links
Username and Password Information

Usernames and Passwords: If you do not know your username, find it here. Enter your USNH ID and birthday and follow the prompts on the screen. If you know your username, but have forgotten your password or have found that it no longer works, reset your password here. Enter your ECG VPN/AD username, USNH ID, and birthday, then follow the prompts on the screen.

Lunch or Eating Period (RSA 276:30)

An employer may not require an employee to work more than five consecutive hours without granting him/her a 30-minute lunch or eating period, except if it is feasible for the employee to eat during the performance of his/her work and the employer permits him/her to do so. Request to Waive lunch or eating period form

Required Pay (RSA 275:43)

“On any day an employee reports to work at an employer’s request, he/she shall be paid not less than two hours’ pay at his/her regular rate of pay … provided further that no employer who makes a good faith effort to notify an employee not to report to work shall be liable to pay wages under this section. However, if the employee reports to work after the employer’s attempt to notify him/her has been unsuccessful or if the employer is prevented from making notification for any reason, the employee shall perform whatever duties are assigned by the employer at the time the employee reports to work”. Notice of Expected Work Schedule.

Electronic Hourly Time Sheet Information

Web Time Entry (WTE) is a web-based application that collects time and attendance information for Complimentary/ Hourly Employees and Operating Staff who report hours worked, plus earned time, etc. After approval by supervisors, the information is processed for payment by the Payroll Office located in Fiske Annex #034. Telephone 603-358-2482.

Time Sheet Info and Processing - Links
Submission Deadlines

The employee WTE submission preferred deadline is 9 a.m. on Time Entry Mondays (or other day designated for Time Entry due to holiday or campus closings).

This means that employees should have their hours Submitted for Approval by the 9 a.m. deadline. However, 2:30 p.m. on Time Entry Monday is a “Hard Deadline,” which means that employees will not be able to update or submit their time record after 2:30 p.m.

Please note that this impacts WTE submissions returned to employees for correction after 2:30 p.m. Any submissions returned to an employee for correction after the 2:30 p.m. deadline CANNOT be resubmitted by the employee. Instead, assistance from the Payroll Office will be required for resubmission of the returned time sheet.

If an approver changes an employee’s time submission after the 2:30 p.m. deadline, the approver is required to communicate the change to the employee, and the employee must acknowledge acceptance of the change. This communication must be cc copied to the payroll coordinator (Jim Tuttle) and retained in the payroll files for at least four years to ensure compliance with the state’s payroll and record keeping requirements (NH State Regulation Lab 803.03.f.2) for automated time-keeping systems.

Supervisors placing approvals on timesheets should keep in mind that the payroll office is open until 4:30 p.m. and will want to place their approvals prior to the 3 p.m. preferred approval deadline so that they can get assistance from the Payroll Office if needed.

The “Hard Deadline” for approving is 9 p.m. After this hard deadline, approvers will not be able to place approvals and will need to seek assistance from the Payroll Office.

Contact the Business Office

Hours of Operation
Monday — Friday, 8 a.m. to 4:30 p.m.
Service beyond regular business hours can be made by appointment.

Business Office
Elliot Center: M-1603
Fiske Annex: M-1601 

Keene State College
229 Main St, Keene NH 03435

Do you want your last paycheck of this semester mailed home? By Dec 18th the Payroll Office needs a self-addressed stamped envelope. Write on the flap your last work day. Also write campus mailbox number or “off campus”

Early Timesheet deadlines:

Dec 14th

Campus Holiday -Tue, Dec 25

Campus Holiday -Wed, Dec 26

ET/Vacation use -Thu, Dec 27

ET/Vacation use -Fri, Dec 28

Campus Holiday -Dec 31, 2018

New Year’s Day -Jan 1, 2019 

For future pay period holidays please refer to the Pay-Cycle calendar under the "Pay Dates Information" section to the left.

Sign up for direct deposit in WISE or by bringing to the Payroll Office in Elliot Center:

  • a completed direct deposit form
  • a photo ID
  • a voided check or other official bank document

Questions? Contact Payroll at 603-358-2482 or

Access Instructions and Frequently used Account Codes for Non-Status Labor Reports