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Poster at the Academic Excellence Conference

Academic Excellence Conference

About the Academic Excellence Conference

We are going online!!! Saturday, April 18th 9:00a.m. to 5:30p.m.

Dear AEC presenters and mentors,

As a follow-up to recent emails regarding the AEC moving away from a live conference to a pre-recorded conference due to the potential of zoombombing, the AECC would like to provide the following instructions of how to best record and submit your zoom sessions as well as moderating roles for mentors. The goal of these recorded zoom sessions is to try to create as close to a live interactive experience as possible by inviting people to your recording session. Every presentation recording is required to be a zoom recorded session. Please save your file recording the same as your poster presentation title.

All presentations must be pre-recorded Zoom sessions. Presenters will have the option to record on their own, or contact [Kim Schmidl-Gagne](mail to:kgagne@keene.edu) for more help. Please email your session link to [Kim Schmidl-Gagne](mail to:kgagne@keene.edu) by noon on Friday, April 17th.

If you cannot make the Noon deadline, please email Kim and let her know when you will be able to complete your recording so she can get it loaded as soon as possible.

On your own Zoom session recording:

  • Login to your zoom account, work with your mentor(s), co-presenter(s) to set up a day and time to record your session.
  • Be sure to click to auto record your session to the cloud when setting up your zoom session.
  • Create your own audience by sending out your zoom link to peers, family, or interested individuals (e.g., faculty).
  • Work with your mentor to best prepare for this recording of your presentation.
  • Email [Kim Schmidl-Gagne](mail to:kgagne@keene.edu) the zoom link of the recording and it will be placed in the AEC schedule.

Help needed with Zoom session recording:

  • Work with your mentor(s), co-presenter(s) to set up a day and time to record your session.
  • Contact [Kim Schmidl-Gagne](mail to:kgagne@keene.edu) to record your zoom session.
  • Create your own audience by sending out your zoom link to peers, family, or interested individuals (e.g., faculty) to join you in this recording.
  • Work with your mentor to best prepare for this recording of your presentation.
  • The zoom link of your recording will be posted on the AEC schedule.

Mentors role for Zoom recordings:

  • Work with your mentee(s) to set up a day and time to record your session or contact [Kim Schmidl-Gagne](mail to:kgagne@keene.edu) to record your zoom session.
  • Assist your mentee(s) in creating an audience by sending out the zoom link to peers, family, or interested individuals (e.g., faculty) to join this presentation recording.
  • Work with your mentee(s) to best prepare for the recording of their presentation.
  • During the recorded session:
  1. Be prepared to provide initial directions for all session attendees.
  2. This will require you to enter the zoom session early to provide a greeting to all attendees by typing it in the chat tool a hello and welcome message.
  3. Ask the attendees to enter any questions they may have in the chat tool.
  4. Be sure to have all mics turned off.
  5. Begin recording. If you are recording this session independently with your students, begin recording and save to the cloud. If you have worked with Kim to preset a time for the session, an AEC member will manage the recording.
  6. Be sure to monitor the time of the recording. As a reminder, oral presentations were scheduled for 30 minutes, panels and performances for 60 minutes, and posters should not be less than 5 minutes but not more than 15 minutes long.
  7. Your role during the recording is to help moderate the session by following the questions being asked on the chat tool and keeping track of time as well as mics. Watch for any zoombombing attempts!
  8. Remember to permit time to answer questions that came in on the chat.
  9. End recording. If you are recording this session independently with your students, end recording. Send the link of the save recording to [Kim Schmidl-Gagne](mail to:kgagne@keene.edu).
  • Please try to send the link for your recording before noon on Friday. We will post everything we receive after noon as quickly as possible.
  • The zoom link of your recording will be posted on the AEC Website.

The AEC will begin Saturday on April 18th at 9am. We will still have a live welcome ceremony, a live lunch presentation, and a live conference reflection forum at 4pm. Presenters and mentors are encouraged to promote others to watch their recorded zoom sessions and also to explore other sessions throughout the day. We would welcome you to join any of the live forums from the start until the end of the conference day. We all know this is not what you all expected but the AECC and many invitees are still very excited to watch your pre-recorded presentations.

We all know this is not what you all expected but the AECC and many invitees are still very excited to watch your pre-recorded poster presentations.

Best of luck and reach out if you have any questions to Fitni Destani or Irene McGarrity.

Day of the Conference Agenda

Saturday April 18th

  • 9am live welcome ceremony: Greetings from the AEC committee and from President Treadwell, followed by a recorded Keynote by Dr. Meg Henning, Keene State College’s 2019 Distinguished Faculty Scholar
  • 10am-Noon, watch pre-recorded presentations: See your friends oral, panel, and performances throughout the morning Noon live lunch presentation: Take a break from sessions, grab some lunch and learn more about our partnership with INBRE
  • 1pm-4pm, watch pre-recorded presentations: See more of your friends oral, panel, and performances throughout the afternoon
  • 4pm-5:30pm Poster Session: Watch pre-recorded poster sessions
  • 4pm live conference reflection forum: Conference Reflection and Discussion Room including Q+A with AEC Committee Members and Faculty Mentors

Presenters and mentors are encouraged to promote others to watch their recorded zoom sessions and also to explore other sessions throughout the day

AEC Session Prep I April 6th, 6p.m. to 7:30p.m.
Session Prep I Recording A
Session Prep I Recording B
AEC Session Prep II April 7th, 6p.m. to 7:30p.m.
Session Prep II Recording A
Session Prep II Recording B
Session Prep III Recording C

The Academic Excellence Conference event brings together student scholars and their families, faculty and staff mentors, other members of the KSC community, area legislators, university trustees, and members of the Keene community in celebration of academic research and other forms of scholarship.

The AEC is sponsored by the Associate Provost’s Office, the Lloyd P. Young Student Center, the Keene State College Student Assembly, the Office of the President, the Office of Advancement, and the KSC Parent’s Association.


Participant Timeline (2020)

Information on preparing throughout the fall and spring semesters for the Academic Excellence Conference, including important dates and submission deadlines.


Presentation Types

Exhibits will be available for viewing throughout the conference, with a designated time slot during which presenters will discuss their work with viewers.


Submissions

Your abstract is a piece of writing that describes your project, presentation, performance, or exhibition. This abstract is a formal piece of writing that will appear in the AEC program.


Frequently Asked Questions

What is the AEC? Why should faculty and staff encourage students to present at the AEC?

Contact Academic Program Services

Kim Schmidl-Gagne
Program Coordinator
aec@keene.edu
603-358-2768