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Office 2007/2008 "Save As" Change

From the IT Group:

In 2007, the IT Group began a campus migration to Microsoft Office 2007 and Office 2008 for Mac. These migrations were successful and campus users have been experiencing the many benefits Office 2007 and Office 2008 for Mac have provided.

In Microsoft Office 2007, the XML-based file format called Office Open XML Formats was introduced. This is the “save as” option in the Office Suite and brings many additional benefits. Some of the benefits include more compact files. Files sizes are up to 75 percent smaller than Office 2003 files. Other benefits include improved damaged-file recovery, improved privacy and security, better integration and interoperability of business data and easier detection of documents that contain macros. You can identify one of the new documents because it will has an “X” in the extension of the file name.

To take advantage of the benefits Office 2007 users will receive with the XML format, the IT Group will be changing the “save as” default to this new format for PC users on Monday, February 28. At that time, the “save as” default will contain an X in the file extension (.docx, .xlsx, .pptx). Users will still have the ability to save as Office 2003 since this option will remain in the “save as type” menu of Office 2007.

Mac users with Microsoft Office 2008 will see the real benefit of the XML format in its compatibility with Office for Windows, as well as competing programs. Mac users must manually make this change by following these instructions.

If you would like to learn more about the benefits Office Open XML formats provides, visit the Microsoft website for more great information.

If you have any questions regarding this or any other technology issue, please feel free to contact the HelpDesk at 358-2532, e-mail or stop by our office on the 2nd floor of Elliot Hall.

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