Purchasing cutoff dates

From Tomasa LaFreniere, Purchasing:

Budget Note: As you know, the College’s financial resources are limited. We trust that departments will use restraint in year-end purchasing as you close the fiscal year, continuing to buy only those goods and services that are essential to conducting your business. Please be assured that unspent budgets that you may end the year with will be a valued and invaluable source of funding for divisional initiatives and college strategic priorities.

KSC FY’10 Equipment Purchasing Cutoff date is Wednesday, May 19, 2010.

For purposes of this equipment cut-off date, this will apply to all equipment that is required to be authorized via a Form D, including:

• Capitalizable equipment with a single unit delivered price of $5,000 or greater (these are charged to the 74% account code range)
• Any and all computer and A-V equipment with a delivered price of $1,000.00 or greater (these are charged to the 715025 account code)

All approved paperwork (Form D’s and Banner Requisitions) must be in the KSC Purchasing Office by noon on May 19 to be included in this fiscal year.

KSC FY’10 Supply Purchasing cut off date is Wednesday, June 16, 2010.
All approved paperwork must be in the KSC Purchasing Office by noon on June 16 to be included in this fiscal year.

Reminder: PCards are available for continuous use and do not fall under supply cut-off timelines.

Unit Managers with large dollar purchasing requests should submit detailed specifications for formal bid well in advance of these cut-off dates.

Departments are encouraged to plan for FY ’11 POs and Standing Orders to meet your needs.

Reminder: We encourage the use of PCards as a sound alternative to Standing Orders.

If you have any questions regarding this information, please call Purchasing at extension 2493.