In an effort to optimize the efficiency of College facilities, offer quality service, and make the use of College space as functional as possible, the following procedures have been developed.

Requests for meetings or events in the Student Center, the College Camp, and/or an academic space are to be submitted via the Online Scheduling Request Form. Requests must be submitted at least 7 business days prior to the event.

Requests for use of space in the Dining Commons, the Redfern Arts Center, and the Spaulding Gym will continue to be processed via the hard copy Scheduling Form which, once completed, can be submitted to the schedulers of those facilities:

Hard copies of the scheduling form can be picked up at each of these facililties and on the 3rd Floor of the Student Center in the Administrative Office.

Requests for use of space in the Alumni Center/Centennial Hall can be made by first contacting the Alumni Center Facility Coordinator , 603-358-2372. Please note that Centennial Hall is open to reservations by faculty, staff & students for campus meetings and events at no cost.

Requests for use of space in the Thorne Art Gallery can be made by first contacting Colleen Johnson, 603-358-2731 and then filling out the online scheduling request form.

Requests for use of space in the Mason Library can be directed to Micki Harrington, 603-358-2782.

Requests for use of space in the Media Arts Center can be directed to Cheryl Martin, 603-358-2770, MS4000.

Rooms book quickly on campus so all are encouraged to sumbmit requests as far in advance of your event as possible. If the scheduling office is unable to accomodate your request, they will work with you to find a space that meets your needs. Request wil be processed within 3 business days of receipt and confirmation will be sent to you via email. If you are requesting space for a larger event such as a conference, please contact the scheduling office as soon as possible so they are aware of the pending request.

The scheduling forms are only used to book rooms. If additional services are needed(audio/visual, catering and/or parking) they can be requested by contacting the following:

Organizers and sponsors of events using KSC Facilities are responsible for providing reasonable accomodations for individuals with disabilities who request them. PUBLICITY FOR EVENTS MUST INCLUDE THE FOLLOWING STATEMENT: In order to request accomodations for a disability , please contact (Name of event organizer, department, telephone #)at least 14 days prior to the event.

Printed material may be posted only on designated bulletin boards within the Student Center. Nothing may be posted on any other surface. All materials must conform to the Posting Policy as outlined in the Student Handbook. Any violations of this policy will result in sanctions for the person or organization responsible for the posting to disciplinary action and/or fines.

The hanging of banners is permitted in the Student Center. Banner and easel spaces which are managed by the Student Center are available for reservation by student organizations, on-campus offices and departments and organizations by filling out a Banner/Easel/Table Tent Request Form available at the Information Desk. A group may reserve one space for one week (7 continuous days) and that request may be granted an additional week if space is available.

Table tents must be of high quality and must be approved by the Associate Director of the Student Center prior to placement. The table tents are allowed to remain in place for up to seven consecutive days, after which the sponsoring group is responsible for their collection.

Tables are available for use in designated public spaces in the Student Center and adjacent outdoor space by on-campus and external organizations. Tables may be reserved through the Scheduling Office, seven days notice is required. All persons using tables must adhere to the tabling regulations found in the Student Handbook and remain within the area designated.

Table spaces are available at no charge to on-campus offices and student organizations for up to 5 consecutive days per week. Additional dates may be granted if space if available. The event sponsor or vendor is responsible for compliance with all laws and regulations of the City of Keene and the State of New Hampshire regarding all items sold.

All material distributed within the Student Center or at adjacent public space must meet the standards specified in the Student Handbook. No alcoholic beverages or tobacco products may be distributed in any common area within or adjacent to the Student Center.

Vendors may contract for the use of vendor/market spaces within the Student Center for a maximum of two days per month. Vendors granted space will be treated as guests of the college and are expected to adhere to all applicable college and Student Center policies and procedures. Failure to comply with any policy may result in forfeiture of all fees paid and/or loss of reservation privileges.

1. The fee is $100/day. Payment is due 10 working days prior to the event to guarantee the space. Payment is non-refundable and must be made within 10 business days of the event. KSC is not responsible for returned checks due to insufficient funds.
2. Vendors can schedule two days per month for vendor space. Credit card vendors, whether sponsored by student organizations or not, will be permitted only during a two-day credit card fair each semester (dates to be determined by the Scheduling Office). The hours for use of vendor space are 8 a.m. to 7p.m., which includes setup and breakdown time. Vendor space will be assigned by the Student Center.
3. The vendor space will provide you with one medium-sized table and one chair. One additional table may be provided by the vendor. There must be absolutely no taping, gluing, tacking or hanging any items from the walls or ceiling for vendor advertising.
4. The Scheduling Office will send you a copy of your confirmation via email. Vendors must bring a copy of the confirmation with them on the day(s) of the event in order to receive a parking permit.
5. Vendors must report to the Information Desk in the atrium of the Student Center before setting up.