Purchasing Office
The Keene State College Purchasing Office, under the guidance of the University System of New
Hampshire Board of Trustees policies and procedures, seeks the development and implementation of effective and ethical procurement practices, principles and techniques, through continuing education, publication and networking opportunities, resulting in the timely procurement of quality goods and services for the College.
Announcements
U-Save Auto Rental Cancellation Policy
Effective September 25, 2009, reservations for vehicles that are not cancelled within 48 hours of the booking date will be charged a one day fee at half the daily rate.
The 10 passenger vans will be charged a one day fee at a rate of $120.00.
January 2, 2007
KSC FORM D CHANGES
Form D's are required for:
A. Only Audio visual or computer items that have a per unit cost up to $4,999. The Form D must have signatures by the acquiring department head and the Information Technology Group before the item can be purchased.
B. Equipment, including audio visual or computer items between $5,000 and $9,999. The Form D must have signatures by the acquiring department head and a vice-president. If the item is audio visual or computer related, the Form D must first be signed by the Information Technology Group before forwarding it on to the vice-president.
C. Equipment, including audio visual or computer items $10,000 and up. The Form D must have signatures by the acquiring department head, vice-president and the president. If the item is audio visual or computer related, the Form D must first be signed by the Information Technology Group before it is forwarded to the vice-president and president.
KSC FORM D CHANGES - COMPUTER AND A/V EQUIPMENT
The College has established computer and audio visual standards so that the items purchased for use on campus can be supported by the IT Group. Items not meeting these standards will NOT be supported for campus use.
Process Flow for Ordering Computer Equipment
- Department wishes to purchase computer related equipment.
- Contact the HelpDesk at x82532 and a desktop support technician will contact you.
- Desktop Support technician will send this configuration to the KSC Computer Connections.
- Computer Connections will e-mail the quote to the department and to the HelpDesk.
- Department attaches quote, completes Form D, has department head sign and sends to HelpDesk - Workstation Purchase for signature approval.
- Desktop Support technician sends e-mail or hard copy approval to Purchasing.
- Purchasing processes internal purchase order, (POB) to Computer Connections and item is ordered.
Process Flow for Ordering Audio Visual Equipment
- Department wishes to purchase audio visual equipment.
- Contact Steve Armstrong, sarmstrong@keene.edu or 8-2416.
- Steve will walk you through configuration.
- Steve will provide a quote and sign the Form D and send to department.
- Department head signs Form D.
- Department sends completed Form D and quote to Purchasing.
- Department enters a requisition to order equipment.
Any/all Computer & Audio Visual Surplus Items
- Computer Equipment: Contact the KSC HelpDesk, helpdesk@keene.edu or 8-2532.
- Audio Visual: Contact Steve Armstrong, sarmstrong@keene.edu or 8-2416.
We appreciate your willingness to make these small operational changes. We hope this process will streamline you computer and audio visual equipment ordering needs.
Should you have any questions or concerns, please call Purchasing at 8-2493.
Thomas Transportation
Effective July 24, 2006, Thomas Transportation will be offering some new programs to help lower the cost of using their services. Please feel free to contact them at 603-352-5550 to find out what these new services are and how they may be beneficial to you.
Surplus Sale
Please join us the second (2nd) Saturday of every month for our Surplus Store sales from 8 a.m. to 12:00 Noon. The dates are listed below.
Here is a sample of items that will be for sale:
Assorted furniture including desks, tables, chairs, couches, etc.
Bring a truck and your friends and pick up a bargain.
CASH AND CARRY - everything is priced to move on a first come - first serve basis.
More information about the surplus program
We look forward to seeing you!
