KSC Guidelines for Broadcast E-mail
This policy is designed to help KSC faculty and staff members judge the appropriateness of a broadcast e-mail when they need to distribute important information electronically to distribution lists on the Exchange server.
Broadcast E-mail - electronic messages sent to 20 or more recipients - can be an appropriate use of technology to distribute timely messages in an environmentally friendly medium. At the same time, many e-mail users would prefer not to receive messages that are of no use to them or that could have been communicated in less intrusive ways. E-mail to large audiences can also burden the KSC network, especially when the message is long or graphics-heavy or comes with attachments.
Revised GAL policy
Approved by the president and Cabinet, June 2012
The Global Address List, or GAL, reaches every faculty and staff member at Keene State College, and does not offer an opt-out option. The list is to be used only for sharing information that is relevant and important to the entire recipient list. The uses include:
Authority to post messages to the GAL list is limited to select individuals in President's Office, President's Cabinet, Campus Safety, IT, Human Resources, Physical Plant, Financial Services, Health Services, and Marketing and Communications to share information related to the above subjects. If a faculty or staff member has interest in sending a message that falls outside the list of topics above, the individual must contact their Principal Administrator for approval prior to sending the message. Keene State College administration reserves the right to deny posts.
No individual may use Keene State sub-email lists to send information to the full campus community. Misuse of the GAL or other sub-lists is a personnel matter, which will result in consequences as determined by the supervisor.
Keene State College has a separate "Events" email list, which can be accessed by anyone on campus to share Keene State event-related information to faculty and staff. Recipients of this email can opt out if they wish to do so. This list is to be used only to publicize events. Guidelines for using this list are below:
Unacceptable use of the email system puts both the offending individual and the college at risk. Unacceptable use of the email system includes, but is not limited to:
It is the responsibility of the individual to work with the college when it comes to security of the campus network. One level of security individuals can establish is to create passwords that are complex and difficult to break. There are many techniques and best practices available for creating passwords that provide a high level of security and should be used by everyone.Revised GAL Policy - Approved by the president and Cabinet, June 2012