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Routing your proposal

Routing for Approval

When submitting a proposal to an external sponsor it is important to note that awards are almost always made to the institution rather than to the individual faculty member. KSC acts as the fiscal agent and is responsible for making certain the terms of the award are fulfilled. Therefore, all proposals must undergo an institutional approval process in which the proposal is routed for sign-off by the following individuals prior to submission:

  • Principal Investigator (PI)
  • Co-Investigators (Keene State College faculty who will also be devoting time/effort to the project)
  • Department Chair(s) of the PI and Co-Investigators
  • Dean(s) of the PI and Co-Investigators
  • Director of OSPR
  • At the OSPR Director’s discretion, VP-level signature may be sought when circumstances warrant it

OSPR will assist in the routing process by preparing a proposal folder containing all necessary materials and by shepherding the folder around campus for signature. The following items should be provided to OSPR one week in advance to begin the process:

  • Proposal Routing Form (OSPR will assist you in completing this)
  • KSC Internal Budget Sheet (OSPR will assist you in completing this)
  • Documentation of any cost-share/matching fund commitments (e.g., email from units on campus committing funds)
  • Proposal documents as required by the sponsor

Note

Although it is possible to begin the routing process with a near-complete draft of the proposal narrative, the budget should be in final form before routing it for signatures.

Submitting Your Proposal

Most funding agencies make grants to the institution, not to individual applicants. Therefore, all grant applications to government agencies, foundations, corporations, or other entities must be submitted via OSPR.

The University System of New Hampshire has delegated signature authority for research and sponsored programs to OSPR staff, acting as Authorized Organizational Representatives (AORs) in fulfillment of their specific roles.

Individual faculty/staff applicants are not authorized to submit grant applications on behalf of the institution or to sign sponsored projects agreements.

Contact OSPR

Please visit our staff page for a directory of contacts for various sponsored projects and research functions.

View our annual reports