Background
Keene State College provides email services to all faculty and staff. The email system, which is an integral component of the college's technological resources, is owned by the college and managed by the IT Group for the benefit of the KSC community. The acceptable use of the email system is consistent with the mission of the college. The college reserves the right, if circumstances warrant, to access, inspect and disclose the contents of messages created, sent or received using the email system.

It is the responsibility of all email account holders to manage the use, message content and size of their email accounts. Reading email daily, removing old messages and deleting messages and attachments of unknown origin are among the most common practices that help ensure an efficient email system. Email quotas for faculty and staff are 1 GB.

The College will apply a quota for mail storage on the mail servers for each individual user. Users who wish to exceed this quota may archive email to a location that they themselves are responsible for backup.

Unacceptable use of the email system puts both the offending individual and the college at risk. Unacceptable use of the email system includes, but is not limited to:

• Use of email to support any commercial advertising or for-profit activity.
• Use of email to initiate or forward chain letters.
• Violations of copyright laws (unlawful distribution of copyrighted printed material, audio recordings, video recordings, or computer software).
• A user sharing his or her password information with another person. A user should contact the HelpDesk for a new password if there is reason to believe that the password is known by other persons.
• Attempts to guess or break another user's password.
• Use of a false email address ("spoofing").
• Use of email to threaten or harass others.
• Spamming - sending unsolicited material and/or material not related to the College's mission to a large number of individuals and/or groups.
• The willful introduction of computer viruses or other disruptive/destructive programs into the KSC network.