Keene State College Search/Sitemap/Directories
spacer
spacer Workstation Upgrades spacer
spacer
  HelpDesk Home

bulletStudent Technicians
bulletHelpDesk FAQ
bulletAbout the HelpDesk
  IT Group Home
  IT News

menu picture















spacer spacer How to Purchase a Workstation Using College Funds

To purchase a PC desktop or a laptop computer using College funds, please follow this procedure:

  1. Determine the computer you wish to purchase. Read the desktop and laptop workstation standards web pages.
  2. If the standard specs meet your needs, copy and paste them into an email and send them to Francis Brush for an updated quote.
  3. If the standard specs do not meet your needs, please contact the HelpDesk at x82532 for assistance.
  4. A PDF quote will be emailed to you. Attach the quote to a Form D.
    • The Form D should include Bookstore quote number, FOAPAL, equipment location, and name of employee using or function of the workstation
    • Department/budget manager signs Form D
  5. Send the Form D and attached quote to the IT Group, MS 2615, and labeled WORKSTATION PURCHASE for signature(s).
  6. Once signed and approved, the Form D and quote will be faxed to Purchasing by the IT Group.
  7. When Purchasing receives the Form D with completed signatures an encumbrance is created and the computer order is faxed to Dell.
  8. New workstations usually arrive within five business days to two weeks, depending on Dell's production schedule. The workstation will be delivered to the IT Group where it will be loaded with software and prepared for installation.
  9. You will be contacted by the HelpDesk to schedule the installation or delivery of your new workstation.

To purchase an Apple desktop or a laptop computer using College funds, please follow this procedure:

  1. Determine the computer you wish to purchase. Read the desktop and laptop workstation standards web pages.
  2. If the standard specs meet your needs, copy and paste them into an email and send them to the HelpDesk for a quote.
  3. If the standard specs do not meet your needs, please contact the HelpDesk at x82532 for assistance.
  4. A quote will be forwarded to you as generated by an Educational Sales Representative.
  5. Attach the quote to a Form D.
    • The Form D should include quote number, FOAPAL, equipment location, and name of employee using or function of the workstation
    • Department/budget manager signs Form D
  6. Send the Form D and attached quote to the IT Group, MS 2615, and labeled WORKSTATION PURCHASE or fax to x82066 for signature(s).
    • The IT Group will generate a requisition based on the account information on form D
  7. Once signed and approved, the Form D and quote will be emailed to Purchasing by the IT Group. If the requisition has been approved by the department/budget manager, a PO will be generated and print with Purchasing notifying the IT Group.
    • The IT Group will email the PO to Apple Educational Sales Representative
  8. New workstations usually arrive within ten business days to three weeks, depending on Apple's production schedule. The workstation will be delivered to the IT Group where it will be loaded with software and prepared for installation.
  9. You will be contacted by the HelpDesk to schedule the installation or delivery of your new workstation.


spacer
spacer

Updated: February 19, 2013 KSC Photos on SmugMug Subscribe to the KSC RSS news feed Keene State on Facebook Keene State on Twitter Keene State on YouTube

Feedback
KSC Login | Search | Sitemap | Directories


spacer spacer spacer spacer spacer spacer
A - Z Index Button Search Button Directories Button