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Addressing E-mail in Outlook

There are two ways of addressing an e-mail using Outlook. Here's how:

1. Open a new mail message and type the first three or four letters of the person's username. At KSC, our standard is the first initial and next seven letters of the last name. In the example below, I typed ppip and then tabbed to the next line. That is enough for Outlook to look in the Global Address List and resolve the e-mail address and name as you can see in the second screen shot.


If you want to send to multiple addresses, simply type in the first few letters of the username and separate them with a semi-colon. You can also type the first few letters of the person's last name. Then tab to the next line and the addresses/names resolve as you can see in the second screen shot.


If you want to send to someone in your Contacts list, type the name of the person in the TO... field - for example, I typed joe schmoe. First, Outlook checks the Global Address List; if it doesn't find the name there, it checks your Contacts and resolves the name as you can see in the second screen shot.


2. The second way to address an e-mail in Outlook is to point and click using the Global Address List and/or your Contacts. Open a new mail message and click on the TO... button.

You will be prompted to select names from the Global Address List. In the Type Name or Select From List: field, type the first few letters of the person's last name. when the name appears, select it and click the To... button as shown below.

Continue to select names and add them to the To..., CC... or BCC... fields.

If you also need to add the address of someone who is in your Contacts, click the drop down arrow next to Show Names from the: and click on Contacts.

This brings up the names on your Contacts list and you select them in the same way as you do from the Global Address List. When you are finished addressing, click OK and compose your e-mail.


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Updated: March 15, 2004 KSC Photos on SmugMug Subscribe to the KSC RSS news feed Keene State on Facebook Keene State on Twitter Keene State on YouTube

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