Permissions define the extent to which users can work with items in a folder. Roles are sets of permissions that define how much access users have to a public folder. You can grant permissions to new users or modify permissions for existing users.

To set permissions for new users or groups, use the following procedure.

1. Right-click on the Public Folder and choose Properties.
2. Choose the Permissions tab.
3. Choose Add, and then select the user you want to grant permissions to.
4. In the Permissions box, select a role to grant the specific set of permissions associated with that role.
-or- Select individual permissions as needed.

Option	Description
Add	Opens the Add Users dialog box, where you can select user, distribution list, or public folder names to add to the Name/Role box.
Remove	Removes the selected name from the Name/Role box.
Properties	Displays details about the selected name.
Permissions	Controls the access that users have to a public folder. When you select individual permissions, the matching role name appears in the Roles box. If there is no matching role, Custom is displayed.
Roles	Selects a role to grant the set of permissions associated with that role. You cannot select Custom; it is displayed automatically.
Edit items	Grants users permission to cut, paste, delete, and undo items in a public folder.
None	Prevents users from editing the items in a public folder.
Own	Grants users permission to edit items only in their own folder.
All	Grants users permission to edit all items in the public folder.
Delete items	Grants users permission to delete items in a public folder. Only public folder owners can delete an entire folder.
None	Prevents users from deleting items in a public folder.
Own	Grants users permission to delete items only in their own folder.
All	Grants users permission to delete all items in a public folder.

Microsoft Exchange Server provides the following roles.

Role	Description
Owner	Grants users all permissions in the folder.
Publishing Editor	Grants users permission to create items, read items, edit and delete any item, and create subfolders.
Editor	Grants users permission to create items, read items, and edit and delete any item.
Publishing Author	Grants users permission to create items, read items, edit and delete their own items, and create subfolders.
Author	Grants users permission to create items, read items, and edit and delete their own items.
Nonediting Author	Grants users permission to read items, create items, and delete their own items.
Reviewer	Grants users permission to read items.
Contributor	Grants users permission to create items.
None	Grants no permissions in the folder. Use this as the default permission when you want to limit the folder's audience to the users you specifically add to the Name/Role box.

Microsoft Exchange Server provides the following permissions.

Permission	Description
Create items	Grants users permission to create new items in the folder.
Read items	Grants users permission to read any items in the folder.
Create subfolders	Grants users permission to create subfolders within this public folder.
Folder owner	Grants users permission to be the owner of the folder.
Folder contact	Grants the user permission to act as the contact for folder-specific messages, such as conflict messages.
Folder Visible	Grants users permission to view this folder in the public folder hierarchy.