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Public Folder Permissions

Permissions define the extent to which users can work with items in a folder. Roles are sets of permissions that define how much access users have to a public folder. You can grant permissions to new users or modify permissions for existing users.

To set permissions for new users or groups, use the following procedure.

  1. Right-click on the Public Folder and choose Properties.
  2. Choose the Permissions tab.
  3. Choose Add, and then select the user you want to grant permissions to.
  4. In the Permissions box, select a role to grant the specific set of permissions associated with that role.
  5. -or- Select individual permissions as needed.

Option Description
Add Opens the Add Users dialog box, where you can select user, distribution list, or public folder names to add to the Name/Role box.
Remove Removes the selected name from the Name/Role box.
Properties Displays details about the selected name.
Permissions Controls the access that users have to a public folder. When you select individual permissions, the matching role name appears in the Roles box. If there is no matching role, Custom is displayed.
Roles Selects a role to grant the set of permissions associated with that role. You cannot select Custom; it is displayed automatically.
Edit items Grants users permission to cut, paste, delete, and undo items in a public folder.
None Prevents users from editing the items in a public folder.
Own Grants users permission to edit items only in their own folder.
All Grants users permission to edit all items in the public folder.
Delete items Grants users permission to delete items in a public folder. Only public folder owners can delete an entire folder.
None Prevents users from deleting items in a public folder.
Own Grants users permission to delete items only in their own folder.
All Grants users permission to delete all items in a public folder.

Microsoft Exchange Server provides the following roles.

Role Description
Owner Grants users all permissions in the folder.
Publishing Editor Grants users permission to create items, read items, edit and delete any item, and create subfolders.
Editor Grants users permission to create items, read items, and edit and delete any item.
Publishing Author Grants users permission to create items, read items, edit and delete their own items, and create subfolders.
Author Grants users permission to create items, read items, and edit and delete their own items.
Nonediting Author Grants users permission to read items, create items, and delete their own items.
Reviewer Grants users permission to read items.
Contributor Grants users permission to create items.
None Grants no permissions in the folder. Use this as the default permission when you want to limit the folder's audience to the users you specifically add to the Name/Role box.

Microsoft Exchange Server provides the following permissions.

Permission Description
Create items Grants users permission to create new items in the folder.
Read items Grants users permission to read any items in the folder.
Create subfolders Grants users permission to create subfolders within this public folder.
Folder owner Grants users permission to be the owner of the folder.
Folder contact Grants the user permission to act as the contact for folder-specific messages, such as conflict messages.
Folder Visible Grants users permission to view this folder in the public folder hierarchy.


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Updated: March 15, 2004 KSC Photos on SmugMug Subscribe to the KSC RSS news feed Keene State on Facebook Keene State on Twitter Keene State on YouTube

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