Video Conferencing and Web-Based Presentation Guidelines
Keene State College has adopted the following guidelines for the use of Video Conferencing and Web-Based Presentation technology (web-based presentations are also referred to as streaming media). The guidelines below have been established to help ensure the integrity and consistency of video conferencing and live and on-demand video streams for instructional technology purposes.
Streaming media: live vs. on-demand
There are two primary ways to use streaming media, either as a live real-time event or as archived files that are downloaded, (aka: on-demand) from the server. Live events typically connect more simultaneous users and place the heaviest demand on the server and network. Archived on-demand files usually spread the use out and generally places less demands on the infrastructure.
Dedicating a server to instructional use of streaming media rather than having the server perform other functions achieves optimum results. Network speed and bandwidth are limiting factors, although the end user's machine must meet minimum requirements for memory, video card, and processor speed to handle a continuous stream of video or audio. Even when compressed, streaming-media files tend to be large and require higher bandwidth network connections and very long segments can take a lot of time to load and play on slower connections. Caution should be exercised when selecting classroom events to stream to avoid network congestion and frustrated students.
*Science Center 101 must be scheduled in order to create a streamed media presentation.
Streaming media account limits
Streaming media files, file sizes, and archiving
Each account includes 5 GB of storage space All accounts are password protected so only directory owners will have access to the files.
- Individual archive files cannot exceed 60 minutes, unless specific permission is granted.
- A department/individual directory may not exceed 5 GB.
- Archiving will be done in a streamed "as is" format and, if requested, a single DVD/CD copy will be provided. We do not have the capability of archiving onto VHS nor do we provide editing services.
- Archived files will be deleted after four months (1 semester) of no "hits" or for one year at most.
Acceptable content for live and on-demand streaming
- In order for content to be placed on the KSC streaming server, streaming media files must be for instructional purposes.
- We do not support conversion from a DVD, VHS, etc. to a streaming file.
Video conferencing and web-based presentation responsibilities
While support is readily available, it is the responsibility of the conference instructor/ facilitator to meet the criteria below. As stated above, Science Center 101 must be scheduled in order to create a streamed media presentation.
- Technical considerations: Instructors/facilitators must work with Greg Prevost, the Media Support Specialist (603-358-2386) to help prepare content for image and sound quality, file size, file format, and production value. Collaboration will help ensure the integrity of the presentation.
- Logistical considerations
- Scheduling the classroom: To schedule the Distance Learning classroom in Science Center 101 please contact Agnes Anderson (603-358-2323).
- Scheduling the video conferencing cart: To schedule the video conferencing cart please contact Greg Prevost (603-358-2386). *Instructors/facilitators must contact Greg to ensure that video conferencing capabilities are available in the desired classroom location. We cannot guarantee that connections are available in every classroom.
- Technical checks: Instructors/facilitators must work with the Greg Prevost to ensure that all equipment and media is in working order.
- Remote site(s): Confirm with the remote site technical staff well ahead of the scheduled event to verify date, time, and any special requests.
- Legal considerations: It is the responsibility of the instructor/facilitator to secure any copyright permissions and releases prior to the video conference.
- Equipment training: Contact Greg Prevost for a classroom overview and training on the equipment.