The College Relations Office coordinates printing of publications, business cards, stationery, citations, etc., using the bid process established by the University System of New Hampshire and the KSC Purchasing Department. Faculty and staff with printing needs should contact the office for details.

The principal goal of the publications policy is to establish consistency and accuracy in College publications and to provide a consistent identity for Keene State College publications.

Brochures, Flyers, Programs

1. Plan early. Contact the College Relations Office early in the planning stages of your publication. We need to allow for sufficient time to schedule editing, designing, bidding, and printing of your publication. Typically, we ask for six weeks (two weeks for writing and editing; two weeks for design and photos; two weeks for printing).

2. Make an appointment with a College Relations staff member. Be prepared to discuss the intended audience for your publication, your deadline, your budget, how many you need, and your plans for distributing the publication. Most publications start at Susan Peery's office, 358-2122, speery@keene.edu.

3. Supply the information. While the College Relations Office staff will write and/or edit copy for your publication, we depend on you for the information. You may bring in a draft copy for us to edit, or you may bring in a rough outline and we will produce a finished version, subject to your approval.

4. Costs. We will secure cost estimates for your piece when a design has been worked up; however, it is helpful to us to have an idea of your budget before design begins.

5. Project approval. You will be asked to approve your project before it goes to the printer. If anyone other than you must also approve copy or be involved at various decision points, it is your responsibility to get that approval.

6. Schedule. As a rule, publications will be logged into the publication schedule on a first-come, first-served basis, once a draft of the copy is received and funding is secured.

Newsletters
Before you spend time and money producing a newsletter to the campus community from your department, organization, or committee, talk over your needs with the Director of College Relations. We produce the weekly Campus News and can sometimes incorporate your newsletter into a special section. You would be saving time, money, and trees, as we will take your information, edit it, lay it out, print it, and distribute it for you. You'll reach your audience faster and everyone will have fewer pieces of paper to deal with. Contact Susan Peery at 358-2122 or by e-mail.

Stationery
The College's official letterhead is the basis for all stationery and it may not be altered in any manner. Departments order stationery annually in one large order through the Purchasing Department, usually in the spring. New programs or departments needing stationery may call the College Relations Office, 358-2102, at other times during the year. Orders should be placed using the online order form.

Business Cards
Business cards, in boxes of 250, are ordered through the College Relations Office. Your administrative assistant completes a business card order form by using the online order form. For more information, call Antje Hornbeck at 358-2102.

Name Tags
Red name tags with your name, title, and the KSC logo are ordered through College Relations. You may choose a pin-on tag, a magnetic tag, or a foldover tag that is suitable for the chest pockets found on blazers. Your administrative assistant completes a name tag order form by using the online order form. For information, call Antje Hornbeck at 603-358-2102.

Use of the Logo
The logo is the property of Keene State College and decisions regarding how it is to be used rest with the Director of College Relations. Unauthorized use of the College logo is forbidden.

The College name, seal, and logo cannot be used in any form by any student or student group in connection with a public performance or publication except when used by a College athletic team, or when authorized by the Director of College Relations or Vice President for Student Affairs.

Use of the College name, seal, or logo in conjunction with advertisement of any alcoholic beverage is expressly forbidden.

Departmental Logos
Individual logos have been established by the College Relations Office for the Redfern Arts Center, the Thorne-Sagendorph Art Gallery, the Child Development Center, the Children’s Literature Festival, and the Holocaust Resource Center. An owl logo also exists for KSC Athletics and the KSC Bookstore.

The proliferation of individual logos is discouraged. New or re-designed logos must be submitted to the Director of College Relations along with an explanation of the need for the logo and how it will be used. Logo requests must be approved by the President’s Cabinet.