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Governance
The College Senate, the legislative body of the College, has jurisdiction over educational policy and programs. After appropriate administrative approval, the actions of the College Senate are subject to the approval of the University System of New Hampshire Board of Trustees.
Students' Responsibility
Students are responsible for being aware of and abiding by all College academic policies outlined in this catalog and in the Student Handbook. These include such things as Attendance Policy, Athletic Eligibility, Auditing, Schedule Adjustment/Withdrawal Policy, Course Retake Policy, Contract Course Work, Declaration of Major Policy, Grading System, Academic Standing, Academic Probation and Suspension, and Graduation Requirements.
Certain academic requirements must be met before a degree is granted. These requirements govern curricula and courses, majors and minors, and campus residence. Advisors, directors, and deans will help a student meet these requirements, but the student is responsible for fulfilling them. At the end of the student's course of study, the faculty and the Board of Trustees vote on conferring the degree. If requirements have not been satisfied, the degree will be withheld pending fulfillment.
Catalog Policy
Each new edition of the Keene State College Undergraduate and Graduate Catalog becomes effective at the opening of the fall semester following its publication.
To earn a degree or simultaneous degrees, including components such as a second major, specialization, or a minor, a student must complete all graduation requirements specified in the Keene State College Undergraduate and Graduate Catalog for the same academic year. The catalog to be used to determine graduation requirements may be no older than the academic year of official admission. Any student who leaves the College and who is subsequently readmitted to a degree program will be required to meet graduation requirements in effect for the semester of readmission.
Typically, students follow graduation requirements for the catalog in effect at the time of first enrollment as a degree student at Keene State College. A student may choose to follow graduation requirements from any subsequent catalog while matriculated. A student electing to change from one academic program (e.g., major) to another may retain his or her original catalog year provided it is possible for the student to complete the graduation requirements. If that is not possible, a student must select a more recent catalog to determine graduation requirements.
Enrollment Status
Course Load. The maximum credit load for matriculated undergraduate students is 20 credits. Exceptions to this policy must be approved by the director of Academic Advising prior to registration for credit overloads. A student requesting an exception must do so in writing, including the number of credits to be attempted, specific courses, rationale, and an unofficial copy of his or her academic transcript. Additional tuition will be charged for credit overloads.(This paragraph was corrected online 8/15/07 by the Registrar. Version in printed catalog is incorrect.)
Academic Year. Full- and part-time enrollment status for each fall and spring semester is determined according to the following table.
UNDERGRADUATE
| Credits |
Status |
| 12 or more |
Full-time |
| 9 - 11 |
3/4 time |
| 6 - 8 |
Half-time |
| 1 - 5 |
Less than half-time |
Cooperative Education. A student participating in full-time or part-time cooperative education experience will be classified as a full-time or part-time student respectively if he or she meets the criteria described below. This classification by the Office of the Registrar will be solely for the purpose of establishing a student's status at the institution, not for payment of tuition. The student pays only for the number of credits for which he or she is registered.
Full-time student status is granted to a student working full-time (as defined by employer) for a minimum of 12 weeks during an academic semester in an approved cooperative education position. The student must also be registered simultaneously for 4 to 6 cooperative education credits at Keene State College. A student working part-time in a cooperative education position will be considered full-time by Keene State College if the total of cooperative education credits (maximum 3) and other course credits equals 12 or more credits during an academic semester. A student working part-time in a cooperative education position with fewer than 12 total credits during an academic semester will be considered to be a part-time student at Keene State College.
Summer Sessions. Full- and part-time enrollment status for each summer session is determined according to the following table. These summer criteria apply to academic status only and are different from regulated federal financial aid enrollment status criteria. See the Financial Aid Policies section of the Student Handbook.
UNDERGRADUATE
| Credits |
Status |
| 6 or more |
Full-time |
| 4 - 5 |
3/4 time |
| 3 |
Half-time |
| 1 - 2 |
Less than half-time |
The maximum credit load for undergraduate students is 8 credits per session. Exceptions to this policy must be approved by the director of Continuing Education.
Graduate Students. Graduate student enrollment status is described in the "Advanced Study in Education" section of this catalog.
Class Status
Class status is determined according to total credits earned and recorded on the student's permanent academic record at Keene State College.
CLASS STATUS
| Freshman |
0 - 29 |
| Sophomore |
30 - 59 |
| Junior |
60 - 89 |
| Senior |
90 to completion |
Attendance Policy
This policy emphasizes the correlation between attendance and academic achievement.
A student is expected to attend all class meetings of courses in which he or she is enrolled. Any form of attendance used by an individual professor as a criterion for evaluation must be specified in the course syllabus and presented to students during the first week of classes.
A student who misses in excess of three weeks of classes prior to the eleventh week of the semester (for any reason whatsoever) must withdraw from the course. The student must follow the regular withdrawal procedure. The faculty member may waive this policy at his or her discretion, but if the faculty member wishes to enforce the policy, he or she will inform the student in writing, who then must initiate the withdrawal. A student so notified who fails to withdraw from the course will be given an F for the course.
An instructor must take attendance in a course at the first class session. At the beginning of the first class session, the instructor may "give away" the seat that has been reserved for any student who has failed to attend the first class without an excused absence. The student whose reserved seat has been reassigned must formally withdraw from the course.
A student expecting to be absent from a class meeting that is a scheduled date for tests, projects, papers, or similar assignments must contact the instructor before the absence (if possible) to arrange for making up work that will be missed.
Make-up procedures apply only to excused absences, including those arising from an emergency. Excused absences include: adverse weather conditions, illness, accident, death in the family, occurrences deemed proper by the instructor, and approved activities. Approved activities include: field trips, scheduled athletic events, off-campus use of academic resources, and authorized special projects.
Make-up procedures for excused absences are determined with the individual instructor; they carry no penalty to the student unless he/she fails to comply with the arrangements agreed upon. Instructors are not obliged to provide make-ups for unexcused absences.
Any student who feels that an instructor has incorrectly handled a request for an excused absence has the right to appeal that decision to the appropriate divisional dean. The decision of the dean is final.
Religious Holidays. Students have the right to practice the religion of their choice. Each semester, students should submit to their instructors, by the end of the second week of classes, a written list of religious holidays whose observance will cause them to be absent from class. Students are expected to make up missed work. Faculty are expected to make reasonable attempts to accommodate students who are appropriately following this policy.
Athletic Eligibility
Keene State College is a member of Division III of the National Collegiate Athletic Association (NCAA) and its regional affiliate, the Eastern Collegiate Athletic Conference (ECAC), and the Little East Conference (LEC). Student athletes must meet all the eligibility requirements of the NCAA in order to participate in intercollegiate athletics.
NCAA eligibility includes, but is not limited to, these requirements:
- must be a full-time student, enrolled in at least 12 credits per semester and matriculated into a 4-year degree granting program
- must be accepted through the regular admissions process of the College
- must be in good academic standing as determined by the institution (see Academic Standing)
- must have passed 24 credits applicable to a degree in the preceding two full-time semesters (summer sessions may be included) or must have passed an average of 12 credits applicable to a degree per full-time semester of attendance
- has 10 full-time semesters to complete four years of eligibility.
- Transfer students from two-year and four-year institutions must meet additional requirements. Contact the Athletic Department for more information.
At the beginning of each semester of competition, each participating student's academic record is reviewed by the Registrar, the Director of Athletics, and the NCAA faculty representative. Eligibility must be certified before a student competes; eligibility interpretations are governed by the NCAA.
Auditing
Under the audit policy, potential students are encouraged to enroll in courses that provide an opportunity for them to assess their capacity to do college-level work for credit or that enable them to explore a discipline of interest.
Students may register to audit a course on a "space available" basis. Class participation is determined by the instructor; the student does not have to take examinations and does not receive credit for the course. The audit fee is fifty percent of the tuition fee for lecture courses. For studio, computer programming, laboratory/field studies, or skill courses, the fee is 100 percent of the tuition fee.
Students admitted as auditors may not change their registrations to "credit" after the second week of classes; students registered for credit may not change to "audit" after the second week of classes.
Schedule Adjustment and Course Withdrawal Policy
Adding a Course. Students may add a course (without fee) beginning with the first day of the semester through the completion of classes on the seventh calendar day of the semester. Any course added during the one-week period requires the signature of the instructor on a Schedule Adjustment form. The signed form must be submitted to the Registrar's office prior to the end of the period.
In the case of a course scheduled to begin on a date other than the beginning of a semester, a student has the option of adding the course (without fee) any time from the start of the semester through the seventh calendar day after the course start date. The instructor's signature is required on a Schedule Adjustment form. The signed form must be submitted to the Registrar's office prior to the end of the seventh calendar day after the course start date.
Late Course Addition. Normally, courses are not added more than seven calendar days after the beginning of the course. Any course addition occurring more than seven calendar days after the beginning of the course requires the instructor's signature on a Schedule Adjustment form and payment of a fee. The signed form must be submitted to the Registrar's office.
Dropping a Course. Once students register for a course, they are responsible for dropping any course they decide not to attend or are required by policy to drop.
Students may drop a course (without fee) at any point prior to the first day of the semester through the completion of classes on the seventh calendar day of the semester. Students may drop a course by listing the course on a Schedule Adjustment form and submitting the form to the Registrar's office or dropping the course electronically using their MyKSC account. Any course dropped during this time period will not be recorded on a student's permanent academic record.
Students may drop a course (without fee) scheduled to begin on a date other than the beginning of a semester at any point prior to the first day of the semester through the seventh calendar day after the course start date using the procedure specified in the preceding paragraph. Courses dropped during this time period will not be recorded on a student's permanent academic record.
Withdrawing from a Course. Students have the option of withdrawing from a course (without fee) from the end of the add/drop period through the end of the 11th week of classes in a semester. In order to understand the full impact of withdrawing from the course, students should communicate with the course instructor concerning their academic progress in the course, their academic advisor(s) or the Elliot Center and possibly Student Financial Services.
The signature of the course instructor or an individual designated by the department is required on a Schedule Adjustment form. The signed form must be submitted to the Registrar's Office prior to the end of the course withdrawal period. A "W" will be recorded on the student's permanent record. The "W" will not affect the student's grade point average.
After the 11th week, students will receive a letter grade from the course instructor that is included in the student's grade point average for each course in which they remain enrolled. The default grade for a student who has registered for a course that he or she did not attend will be a "W" if the course instructor verifies that the student did not attend the course. A grade of "XF" will be assigned to students who are registered for a course, did not attend, but did not drop or withdraw according to policy if the course instructor does not provide confirmation of non-attendance. A grade of "XF" may be changed to a "W" when the course instructor confirms that the student did not attend the course.
Students requesting a change of grade in a course they believe they have dropped or withdrawn from must initiate the request for change within one calendar year of the conclusion of the semester in question.
Course schedule adjustment and withdrawal regulations and timelines for sessions other than the traditional fall and spring semesters (e.g., summer sessions and quarter terms) are published in the Keene State College Academic Calendar or the appropriate bulletins pertaining to those sessions.
Course Retake Policy
Students have the option of retaking a course, not designated as repeatable, one time for the purpose of improving a grade if the original grade is “CD” or lower. Both grades received in the course will be entered on the transcript; but only the second grade, whether higher or lower, will be used in calculating the grade point average. Credit will be given only once. Any subsequent enrollment, for the purpose of meeting department requirements, may be allowed only at the discretion of the department and with the written permission of the department chairperson, which is submitted to the Registrar’s Office.
Courses transferred from accredited colleges or universities may also be used under the Course Retake Policy. For a course to be accepted, a grade of “C” or better must be attained. As is true for any course transferred into Keene State College, the grade is not entered on the transcript nor calculated as part of the grade point average. The original grade earned at Keene State College will no longer be factored into the grade point average, but it remains on the transcript.
Students taking advantage of the policy must register for the course, pay tuition, and complete and submit course substitution and course retake forms available in
the Elliot Center.
The Course Retake Policy does not apply to courses taken for Graduate credit.
Course Repetition
Courses may be designated as repeatable by academic departments and programs. Departments and programs must state in course descriptions the maximum number of credits a student may receive or whether a student may receive unlimited credit. Departments and programs must also state whether the permission of the instructor is required. Prerequisites may be specified by departments and programs as topics change.
Declaration of a Major
Students declare a major by completing a form provided by their academic advisor or the Elliot Center and returning it to the Elliot Center. Students may declare a major any time after admission but must do so by the time they have earned 60 credits. The Registrar will deny access to course selection for any student who has earned 60 semester hours and has not declared a major.
Dual Major
A dual major is defined as an academic program that includes one degree and a minimum of two majors (e.g., B.S. Management/Economics). A student earning a dual major must complete the Integrative Studies requirements specified by the degree (e.g., Bachelor of Science). Restrictions regarding the use of Integrative Studies-eligible courses required by the major(s) are waived. The student must complete all courses required by each major.
Students will be awarded only one bachelor's degree (a B.A. or B.S.) at a single commencement ceremony. Exceptions to this policy are noted in the section "Earning a Second Undergraduate Degree" below. However, students may complete a dual major and the second major may be in a different degree program. Thus, students who complete the requirements for more than one major under a single degree may declare and be awarded the bachelor's degree with a dual major (e.g., B.A. Psychology/Sociology). In cases where the majors are in different degree programs (B.A. and B.S.), students must indicate on their Intent to Graduate forms how the diploma should list the majors (e.g., B.S. Management/Psychology or B.A. Psychology/Management).
Earning a Second Undergraduate Degree
Consecutive Second Degree. A student who has completed one undergraduate degree may earn an additional undergraduate degree by completing the requirements for the second degree. The student completing a second degree must satisfy the Integrative Studies requirements for the second degree. Restrictions regarding the use of Integrative Studies-eligible courses required by the major(s) are waived.
Candidates for a second bachelor's degree must apply through the regular admission process and complete a minimum of 24 credits beyond the first degree. Normally, work toward the second degree must be completed within six years of the time the applicant is officially admitted to the program. Credits used to satisfy the requirements of one or more bachelor's degrees may not be used to satisfy the requirements of a graduate degree.
Simultaneous Second Degree. The conferring of two bachelor's degrees at the same commencement requires completion of a minimum of 144 credits (120 plus 24), including fulfillment of requirements for both degree programs. Restrictions regarding the use of Integrative Studies-eligible courses required by the major(s) are waived. The conferring of an associate and a bachelor's degree at the same commencement requires completion of all requirements for both degree programs. The same exception to Integrative Studies restrictions applies.
Grading System
Grades at Keene State College are recorded as A (4.0), AB (3.5), B (3.0), BC (2.5), C (2.0), CD (1.5), D (1.0), and F (0.0).
These courses are graded Pass/Fail (P/F):
Music Workshop (MU 100)
Student Teaching (EDUC 400, EDUC 405, SPED 460, SPED 465)
Honors Seminar (PSYC 496)
Honors Research (PSYC 499)
Cooperative Education (294 and 494)
Sport and Leisure Activities (PE 150-186)
Students who wish to change from credit-to-audit, audit-to-credit, or undergraduate-to-graduate status in a course must do so during the first two weeks of the semester.
An Incomplete ("I") may be given when there have been extenuating circumstances or illness. An "I" is not calculated into a student's quality point average, but becomes an "XF" if the course requirements are not completed by the end of the seventh week of the following semester, or, for students granted an academic leave of absence, by the end of the seventh week of the semester following the leave. The "XF" grade is calculated as an "F" in the student's cumulative G.P.A. Exceptions to the above stated procedure require approval of the appropriate divisional dean.
The grade In Progress ("IP") is given only for courses requiring more than one semester to complete. The Divisional Deans submit to the Registrar a list of courses in their divisions for which an "IP" grade is appropriate. Any course for which an "IP" is awarded must be completed within one semester after the "IP" is given, at which time the "IP" will change to an "XF" if the work is not finished. Exceptions to the above stated procedure require approval of the appropriate divisional dean.
Grade Appeals
If a student believes that he or she has not been graded according to criteria contained in the course syllabus, or has been graded unfairly or inaccurately, the student should first consult with the course instructor about the course requirements and grading procedures.
If the student is still dissatisfied, he or she may file an appeal in writing to the instructor's divisional dean. The divisional Dean will conduct whatever review is necessary to arrive at a resolution, including, if necessary, a meeting with the instructor and the student.
If the matter is not resolved at this level, the student may appeal in writing to the Vice President for Academic Affairs. If the Vice President for Academic Affairs determines that the matter cannot be otherwise resolved, he or she has the option of removing any record of the student's registration in the course from his or her transcript without penalty to the student.
Progress Reports
Faculty are encouraged to issue mid-semester progress reports to students in 100- and 200-level courses who are achieving academic excellence or who are achieving below the acceptable class standard.
Cumulative Grade Point Average (GPA)
The Cumulative Grade Point Average is determined (1) by multiplying the grade weight (A=4, AB=3.5, B=3, BC=2.5, C=2, CD=1.5, D=1, F=0) for the grade in each course times the number of credits the course carries, in order to determine the grade points for each course; (2) by adding all grade points earned; and (3) by dividing this total by the total number of credits for all courses in which grades have been earned. Grades earned at other institutions are not included in the calculation of the cumulative grade point average.
A semester quality point average may be calculated in the same way. For example, the semester quality point average for a student who received one A, three Bs, and one C in five three-credit courses during a given semester would be calculated as follows: 12 grade points for the one A (A=4 times 3 credits), 27 grade points for the three Bs (B=3 times 9 credits for three courses), and 6 grade points for the one C (C=2 times 3 credits), giving a total of 45 grade points. Dividing the total grade points (45) by 15 (5 courses times 3 credits each), yields a semester quality point average of 3.0.
Credits for each course for which a "P" is awarded are used to determine total credits earned by the student toward graduation, but the credits in such courses are not used in calculating grade point averages. Also, noncredit courses are not used in computations for grade point averages. When using the Forgiveness Policy, repeated courses count only once and grade points are based on the last grade for the course.
Academic Standing
A matriculated student is required to maintain a cumulative grade point average (GPA) of 2.00 to be in good academic standing.
A minimum grade point average of 1.00 is required of first semester freshmen, transfer, and readmit New Start students at the conclusion of their initial semester.
Any of these students earning a grade point average less than 1.00 at the conclusion of their first semester will be academically suspended.
Academic Probation and Suspension
Each student is responsible for becoming aware of, and meeting, the standard established for academic performance at Keene State College. A cumulative grade point average (GPA) of 2.00 is required to be in good academic standing. Failure to achieve the specified, minimum scholarship standard will result in academic probation or possible academic suspension.
Academic Probation. Any matriculated student who has a cumulative GPA greater than or equal to 1.00 and less than 2.00 will be placed on academic probation for the ensuing semester. A student who fails to improve his or her cumulative GPA to a minimum of 2.00 at the conclusion of the first semester of probation will be continued one additional semester of probation. A student who fails to achieve the required cumulative GPA of 2.00 at the conclusion of the second successive semester on probation will be suspended. With the exception of an error by the College in assessing or recording academic performance, a student may not appeal for reinstatement.
Academic Suspension. A minimum grade point average of 1.00 is required of new students (freshmen, transfer) following their first semester and readmit students following their first semester of readmittance. Failure to meet this requirement will result in automatic suspension.
With the exception of an error by the College in assessing or recording academic performance, a student may not appeal for reinstatement.
A student who fails to achieve the required cumulative GPA of 2.00 at the conclusion of the second successive semester on probation will be suspended. With the exception
of an error by the College in assessing or recording academic performance, a student may not appeal for reinstatement.
Academic suspension from Keene State College results in the loss of matriculated status for a minimum of one fall or spring semester immediately following the notice of suspension.
Suspension excludes students from all nonacademic activities at Keene State College. However, academically suspended students may enroll for a maximum of 8 credits
during a fall or spring semester or during the summer school program (session 1 and 2 combined) through the Division of Continuing Education at Keene State College.
If completion of these courses causes the student’s cumulative grade point average to meet or exceed the appropriate minimum scholarship standard, then the student may apply for readmission to the College for the semester following the mandatory semester of separation.
The criteria for readmission are specified in the Readmission Requirements policy statement in the Undergraduate Admission section of this catalog.
Grade Appeal Process. If a student believes that he or she has not been graded according to criteria contained in the course syllabus, or has been graded unfairly or inaccurately, the student should pursue the Grade Appeals process defined elsewhere in the Academic Policies section of this catalog. The student should inform the Office of the Registrar in writing that a grade appeal is in process, including the specific course(s) and grade(s) in question.
In cases where an error has been made by the College in assessing or recording academic performance (e.g., incorrect grade, calculation of GPA), the appropriate adjustments will be made to the student’s official academic record. If warranted, a student’s academic standing will be corrected and the academically suspended student
will be reinstated.
Policy on Academic Honesty
Detailed procedures and processes pertaining to the Policy on Academic Honesty can be viewed at http://www.keene.edu/policy/academichonesty.cfm.
College Withdrawal
Students wishing to withdraw from the College must secure a withdrawal form from the associate vice president for Student Affairs. This form, when complete and authorized with appropriate signatures, must be cleared with the Bursar's Office for settlement of accounts.
Students leaving the College during the course of a semester without officially withdrawing are held responsible for their registration for that semester. An unofficial withdrawal from the College results in failure in all courses and consequent suspension or dismissal action, as well as loss of any refund privileges.
Academic Leave of Absence
A student seeking a leave of absence must make a written request to the associate vice president for Student Affairs. The request must include the reason for the leave and the exact semester the student intends to return to campus. When a leave of absence has been officially granted by the College, no additional readmission procedure is needed.
When a leave of absence has been officially granted by the College, no additional readmission procedure is needed.
Dean's List
At the end of each semester, matriculated students who complete a semester with a minimum of six credits of indexable (not pass/fail) grades, earn a semester grade point average of 3.5 or higher, receive no failing grades nor grades of Incomplete, and have no missing grades, will be placed on the dean's list.
Commencement Policy
Students expecting to meet the requirements for their baccalaureate degree(s) within the calendar year (May, August, December)* may participate in May commencement. Students may not participate in commencement more than once for the same degree. The requirements for the degree must be completed before a degree is awarded and a diploma is issued.
*Students will be identified as graduating in May, August, or December and will be designated as such in the May commencement ceremony.
Graduation Requirements
1. A student must be formally admitted to a degree program before beginning the final 30 credits of a degree. Students intending to participate in the May commencement ceremony (including August and December graduates) must submit the Intent to Graduate Form to the Office of the Registrar by October 1.
2. To earn a degree, a student must complete at least 30 credits in residence at Keene State College. Credits taken through the National and International Exchange programs and the New Hampshire Consortium will be considered credits earned at KSC. Note: Refer to Transfer of Credit policy in the current Keene State College catalog.
3. Students must satisfactorily complete the prescribed requirements of the curriculum in which they are enrolled and must present a cumulative grade point average of 2.0 or higher.
4. Payment of relevant fees (e.g., graduation, fines) must be received before a diploma is issued.
The associate vice president for Academic Affairs must approve exceptions to graduation requirements.
Commencement Honors
A graduating student who has earned at least 60 graded credits at Keene State College in a bachelor's degree program, or at least 30 credits at Keene State College in an associate degree program, is eligible to graduate with academic honors.
Recognition of commencement honors at the commencement ceremony is based on the student's cumulative grade point average as of the preceding December.
A student's permanent record (e.g., transcript and diploma) will reflect commencement honors based on the student's cumulative GPA upon completion of his or her degree program.
Honors in specific disciplines are awarded to those who complete the honors requirements of their respective academic discipline (3.20 minimum), and who have a cumulative GPA of 3.20 or higher.
A student with a cumulative GPA of 3.9 or higher will earn summa cum laude honors. A student with a cumulative GPA of 3.70-3.89 will earn magna cum laude honors. A student with a cumulative GPA of 3.50-3.69 will earn cum laude honors.
Transcript (Academic Record)
The Office of the Registrar maintains official academic records, including class rosters, schedules, and transcripts. Upon graduation, one official transcript of a student's academic record accompanies the diploma free of charge. Thereafter, there is a fee for each official transcript. Transcripts will be sent by the Office of the Registrar only upon receipt of a written request with the student's signature, ID number, last year of attendance, full name while attending, and current address, accompanied by payment. Checks should be made payable to Keene State College.
A student requesting a change to his or her academic transcript in an area that, under current policy and procedure, is the student's responsibility, must initiate the change within one calendar year of the conclusion of the semester in question. This limitation does not apply in an area recognized as the responsibility of Keene State College.
Student Records
Pursuant to the passage of the Family Educational Rights and Privacy Act of 1974 20 U.S.C. 1232g (the "Buckley Amendment") and subsequent amendments and clarifications by the U.S. Senate Joint Resolution No. 40, the Board of Trustees of the University System of New Hampshire adopted a policy which assures a student access to education records which pertain to matriculation within Keene State College.
In general, the law provides that:
a. Student records are confidential, with the exception of predetermined public directory information.
Privacy Hold Policy. Directory information, either published or in dealing with routine inquiries, is defined by Keene State College as the following:
Name
Mailing address
Mailing telephone
Local/campus address
Local/campus telephone
E-mail address (KSC)
Date/Place of birth
Major(s)
Dates of attendance
Degree(s) and awards received
All other information contained in official student education records is available only to those persons within the College who have a legitimate need for it, and to all others, only with the expressed consent (i.e., signature) of the student.
Choice 1: All address and telephone information will be held from printed or electronic directories. The student's presence at Keene State College will be acknowledged in response to routine inquiries, and name, date of birth, major, degrees, and awards received will be published such as dean's List, Commencement program, and announcements. Students will be eligible to receive a College e-mail account.
Choice 2: All directory information will be held in confidence, which means the student's presence at Keene State College will not be acknowledged in response to routine inquiries. No directory information will be listed in print or electronic media, and the student's name will not be published in dean's List announcements, honors, recognitions, Commencement program, or newspaper listings. In addition, federal law prohibits our response to inquiries by employers or prospective employers. The student will not be able to receive a College e-mail account.
Students are advised to seek advice and counseling from the Registrar before choosing this option, as it is very restrictive.
Once a student places a privacy hold of either type upon his or her record, it shall remain in place until the Office of the Registrar is notified in writing, signed by the student, to change or remove the hold. This applies even if the student separates him/herself from the institution.
b. Students shall have access to their official education records with the exception of financial aid records submitted by parents, confidential references submitted prior to January 1, 1975, and medical, psychiatric, and counseling records used only in connection with providing treatment to the student. A student may have a doctor or other professional examine and explain medical, psychiatric, and counseling records, and may, at the discretion of the Coordinator of Health Service, obtain at his or her own expense, copies of his or her medical (exclusive of psychiatric and counseling) records.
c. Students shall have the right to know information contained in their education record and to have a hearing to determine the appropriateness of such information remaining in the record. The following offices maintain educational records on all students enrolled at the College:
Bursar’s Office
Elliot Center
Registrar’s Office
Elliot Center
Associate Vice President for Student Affairs,
Student Development
Elliot Center
The following offices maintain education records for some of the students enrolled at the College:
Academic and Career Advising
Elliot Center
Office of Intercollegiate Athletics
Spaulding Gymnasium
Arts and Humanities
Parker Hall
Professional and Graduate Studies
Rhodes Hall
Sciences and Social Sciences
Science Center
Center for Health and Wellness
Elliot Center
Residential Life Office
29 Butler Court
Student Financial Services Office
Elliot Center
Student Loans Office
Elliot Center
Teacher Education and Graduate Studies Office
Rhodes Hall
For more information concerning the Buckley Amendment or for assistance in locating individuals or offices maintaining a student's educational record, contact the Office of the Vice President for Student Affairs, Lloyd P. Young Student Center.
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