CELT shared the information below in an email to all faculty on Tuesday 2/10/2015. The steps below follow best practices and ensures faculty have the steps necessary to save course materials that might currently reside in Blackboard.
Tip: If Blackboard is no longer accessible after May 2015, what do I need to do to save my old Blackboard course materials?
Faculty who have content on Blackboard will have to download and save it before the end of May 2015. There are several ways in which to do this but here are the steps we recommend:
- Use the “Export” tool in Blackboard (not the archive tool)
- Blackboard will create a course .zip file. Save this to a secure location. We strongly recommend you use your Keene State “P” drive.
- Save the .zip file TWO times (yes, 2 times). The first .zip file can be used to import back into Canvas. Do not open or change this file.
- The second .zip file can be opened and files can be modified and saved.
- Save the grade center in all of your Bb courses for your records. The grade center is not a part of the Bb course “Export” and must be done individually.
- If you want to show student work examples you can but you have to individually download assignment submissions.
Step-by-step handout: https://keene.instructure.com/courses/225656/files/26176364?module_item_id=6278508
On Tuesday, 1/20/15 a high priority announcement on MyKSC was posted encouraging students to save any of their Blackboard materials they want to keep. The announcement duration is 2-weeks with plans to run a similar message in mid-March and again at the end-of-the-semester.
The message is as follows:
Welcome back students!
This is a reminder that the college is in the final stages of transitioning from Blackboard to Canvas. All classes will be in Canvas beginning this semester. If you have materials in Blackboard that you created and want to keep please log into Blackboard and download your materials. Students will have access to Blackboard until the end of the semester.
Here is a very basic guide that will help you download your submitted assignments: http://goo.gl/IAx0Uv
If you need any additional support, please contact the HelpDesk at 358-2532, email firstname.lastname@example.org or stop by our office on the 2nd floor of Elliot Hall.
Canvas Support Team
The CELT team has developed a schedule of Canvas workshops during the month of January including two days packed with topics such as “Settings and Notifications”, “Discussion Boards”, “Rubrics”, and four “Introduction to Canvas” sessions including one in the evening (Wednesday 1/7/15). If all you need are a few nagging questions answered then a Canvas Study Hall might be what you’re looking for. These are not formal intro sessions, nor are they one-on-one appointments, but are intended to provide faculty a place to develop Canvas courses with a Canvas “expert” present to help with questions that arise.
Consider signing up for a workshop or dropping in on our Study Hall on Thursday, January 15th between 11:00am-6:00pm (details can be found in the link below).
Full spring workshop and Study Hall schedule can be found here: goo.gl/p0FEMa
On Thursday, January 15th there is a first-come-first serve drop-in session dedicated to faculty who need an answer to a quick question.
CELT has created a Canvas Help Database populated with frequently asked questions from the Keene State community. While general how-to questions are found in the Canvas Guides, the Canvas Help Database is populated with answers to questions such as:
- I’m on a Mac, why does my downloaded zip (from Blackboard Export) automatically decompress?
- How are Course Total grades calculated/displayed when a course is only partially completed?
CELT will spend the winter break populating the site with more content so be sure and check back. If you have an FAQ to share please let us know (email@example.com)
Faculty and students can access the searchable site from the Canvas “Help” menu.
The Canvas 2015 workshop and Study Hall schedule has been posted so sign up now! Some of the highlights include “Canvas Day”, two days with back-to-back workshops that continue into the early evening. Canvas Days are Wednesday, January 7th and Thursday, January 15th.
With over 40 workshops and 18 Study Hall sessions including some evening and Saturdays there should be ample opportunity for people to learn all about Canvas. If you have suggestions for topics let us know and we’ll do our best to include them.
Questions or topic suggestions? Contact us at firstname.lastname@example.org
This is a reminder that faculty currently teaching with Blackboard this semester (fall 2014) will be moving to Canvas in the spring with the rest of Keene State faculty.
For faculty new to Canvas, we have “Introduction to Canvas” and “Migrating Blackboard Materials to Canvas” workshops scheduled for the end of this month and will ramp up the workshop selection as the spring semester gets closer.
Below are some significant changes that students and instructors will notice when they log into Canvas.
- The Assignments link has been removed from the Global Navigation at the top of the Canvas page. Instead students and instructors will access assignments from within each course.
- The Settings link has been removed from the black help bar at the top of the screen. The link to personal settings is still available by clicking on your Name in the black help bar.
- The Bb Collaborate link on the course menu has been renamed to
- The scroll bar in the email recipient list is now functioning so there is no need to rely on the mouse scroll wheel.
The migration from Blackboard to Canvas provides an opportunity for the College to review laws, policies and procedures related to the use of an LMS.
Upon further review of FERPA requirements and a 2002 Supreme Court ruling (Owasso Independent School Dist. No. I—011 v. Falvo), the Academic Affairs Council has determined that only faculty should have access to any and all entries in the gradebook. That is, student graders/TAs cannot be allowed to have direct access to the gradebook as they have no “right to know” the details of the information contained therein which is considered an “education record.” They are allowed to grade the assignments or homework assigned to them, but are not allowed to directly input grade information into the gradebook.
To ensure that the campus is following FERPA and other existing policies, including the Data Management Policy and the Computer and Network Use Policy, the ability for faculty to add students to their courses in Canvas in a role other than “student” has been eliminated. Faculty who are using student graders/TAs should contact CELT to have him/her added to the course in the appropriate role.
Below are links to the information within the Canvas guides about bulk downloading and uploading of assignment submissions and gradebook management.
Due to some changes in how Canvas handles roster management, CELT has developed a process by which faculty can remove students who dropped or withdrew from their course. Below is the email sent to faculty teaching on the Canvas platform in the fall of 2014 (9/2/2014).
Removing students from class rosters in Canvas
Due to changes in Canvas, CELT has developed a process for faculty to request removing students from their Canvas course rosters for Fall 2014. This includes removing students who have dropped and students who have withdrawn.
Please verify your roster(s) in WebAdvisor. Follow the link below and complete the form (your email, course information, list of students to remove). You will need to complete the form for each course you are teaching. After submitting the form, you will be provided the link to complete another.
Click on this link to manage a course roster: http://goo.gl/GHqAxD
Please note that:
- Web Advisor contains the most up-to-date information about your course rosters.
- Removing a student from your Canvas course roster does NOT officially remove them from the course, only from Canvas. Students wishing to withdraw from a class need to follow official College procedures.
Sample syllabus language for Canvas
Canvas can be used for a variety of course activities and for a variety of different types of communication. As with any other tool, it will be important to communicate to students your expectation for how they will use Canvas in your course(s). The following is a sample statement about the use of Canvas that you can customize to reflect your specific course design, policies, and expectations and include in your syllabus.
In this course we will be using Canvas, the College’s learning management system, for [assignment submission, online discussions, quizzes, distributing readings and other materials, feedback on assignments, appointment sign-ups]. Canvas can be a powerful tool for supporting our work in this course, but, as with any tool, it will only be effective if we use it effectively. As a part of being an active participant in the course, students are expected to log in to Canvas at least once a [day/week] to [keep up with discussions, view assignment feedback, read and respond to messages]. In addition, I will use Canvas announcements to inform students of important course information, including [changes to assignments, class cancellations, distributing important documents]. I will also use Canvas messages to communicate with individuals or groups of students and students will receive assignment feedback in Canvas. To ensure that important communications are received in a timely manner, students are responsible for setting their notification preferences in Canvas to be notified immediately of new announcements and new conversation messages and to be notified [daily/immediately] of assignment submission comments. Students are also responsible for regularly checking their email or other means by which they elect to receive Canvas notifications. Instructions for setting your Canvas notification preferences can be found at: http://guides.instructure.com/m/8470/l/73162-how-do-i-set-my-notification-preferences.