The Business Office is responsible to perform payroll processing activities, in compliance with Federal, State and University System laws, regulations, and policies.
The primary person responsible is the Payroll Coordinator, Jim Tuttle, who works in Fiske Annex office # 034. Jim can be reached at 358-2482. In addition, Jim can assist with information about the payroll calendar, direct deposit services, W-4 filings, understanding your pay stub or W-2, processing voluntary deductions such as KSC contributions, United Way, or union dues.
If you have any questions please contact Jim Tuttle,
KSC Payroll Coordinator at 603-358-2482
Change to Web Time Entry Deadline for Employees
Effective the first payroll in 2013, the employee WTE submission deadline will be 1:30 pm on Time Entry Mondays (or other day designated for Time Entry due to holiday or campus closings). This means that employees must have their hours Submitted for Approval by the 1:30 pm deadline. The 1:30 pm deadline is a "Hard Deadline," which means that employees will not be able to update or submit their time record as they could with the previous 9:30 am "soft" deadline.
Please note that this impacts WTE submissions returned to employees for correction after 1:30 pm. Any submissions returned to an employee for correction after the 1:30 pm deadline CANNOT be resubmitted by the employee. Instead, assistance will be required for resubmission of the returned timesheet by Jim Tuttle in Payroll.
If an approver changes an employee's time submission after the 1:30 pm deadline, the approver is required to communicate the change to the employee, and the employee must acknowledge acceptance of the change. This communication must be cc copied to Jim Tuttle and retained in the payroll files for at least 4 years to ensure compliance with the state's payroll and record keeping requirements (NH State regulation Lab 803.03.f.2) for automated time keeping systems.
How to Record Hours during Curtailed Operations Not Worked The appropriate number of curtailed hours you are entitled to is equal to the total number of regularly scheduled hours that where missed because normal College operations were curtailed:
How to Record Hours during Curtailed Operations Essential Personnel Worked If your supervisor required you as Essential Personnel to work during the Curtailed Operations period, follow the following recording procedure:
How to Record Holiday Hours Worked If you do work on one of the four Campus Holidays, enter the number of hours that you work on that Campus Holiday in Earn Code 316-Holiday-Worked. Also, remember to put the appropriate number of Holiday Hours in Earn Code 314-Holiday Pay (not worked).
How to Calculate Holiday Hours The appropriate number of holiday hours you are entitled to is equal to the total number of regularly scheduled hours that you work per week divided by 5. If the total number of regularly scheduled hours that you work in a week does not equal an increment of .25 (nearest quarter hour) when it is divided by 5, then you will round up to the nearest quarter hour when entering your hours in Earn Code 314-Holiday Pay (not worked).
What does it mean when you receive an email from the UNH IT Security team requesting you change your AD (Active Directory) password? They are asking you to change your USNH Enterprise VPN/ECG VPN password. The USNH Enterprise VPN/ECG VPN is the security, which allows us here at Keene to access Web Time Entry Approvals and other USNH resources (i.e., Banner and WebI). Why not just say change your ECG VPN????? Because the message is sent out across campuses and it means at UNH it is going to take 20 minutes. The good news it only takes a few minutes to change your password and you do not need to restart your computer.
How to Change your USNH Enterprise VPN/ECG VPN Password: