Payroll

Payroll Announcements Click on the link for more information Change to WTE Submission Deadline - NO Employee access to timesheet after 1:30pm Web Time Entry Account Maintenance What does it mean when you receive an email from the UNH IT Security team requesting you change your AD (Active Directory) password? How to change your Enterprise ECG VPN password Recording Curtailed Operations and Holiday Time Use - Benefited Staff How to Record Hours during Curtailed Operations Not Worked How to Record Hours during Curtailed Operations Essential Personnel Worked How to Calculate Holiday Hours How to Record Holiday Hours Worked

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Change to Web Time Entry Deadline for Employees

Effective the first payroll in 2013, the employee WTE submission deadline will be 1:30 pm on Time Entry Mondays (or other day designated for Time Entry due to holiday or campus closings). This means that employees must have their hours Submitted for Approval by the 1:30 pm deadline. The 1:30 pm deadline is a "Hard Deadline," which means that employees will not be able to update or submit their time record as they could with the previous 9:30 am "soft" deadline.

Please note that this impacts WTE submissions returned to employees for correction after 1:30 pm. Any submissions returned to an employee for correction after the 1:30 pm deadline CANNOT be resubmitted by the employee. Instead, assistance will be required for resubmission of the returned timesheet by Jim Tuttle in Payroll.

If an approver changes an employee's time submission after the 1:30 pm deadline, the approver is required to communicate the change to the employee, and the employee must acknowledge acceptance of the change. This communication must be cc copied to Jim Tuttle and retained in the payroll files for at least 4 years to ensure compliance with the state's payroll and record keeping requirements (NH State regulation Lab 803.03.f.2) for automated time keeping systems.

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How to Record Hours during Curtailed Operations Not Worked The appropriate number of curtailed hours you are entitled to is equal to the total number of regularly scheduled hours that where missed because normal College operations were curtailed:

Example:

The College declares Curtailed Operations from 8:00 am until 10:00 am

If you did not work during the Curtailed Operations period, and your regularly scheduled hours include the times from 8:00 am - 10:00 am, record these hours as follows:

Earn Code 522 - 2.00 hours (Curtailed Operations - 3p not worked) 8:00 am - 10:00 am

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How to Record Hours during Curtailed Operations Essential Personnel Worked If your supervisor required you as Essential Personnel to work during the Curtailed Operations period, follow the following recording procedure:

WTE Coding:

1.) Record hours worked in the Earn Code 120 - Regular Hourly Earnings (OS) as usual (or Earn Code 310 add'l hours if applicable)

2.) Enter hours worked during the Curtailed Operations period in Earn Code 911 - Comp. Time Accrual 1:1 to "bank" the Comp Time Hours earned.

3.) To "use" the Comp Time Hours, select Earn Code 914 Comp Time Usage - 3p & WTE to record hours not worked and charged to Comp Time.

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How to Record Holiday Hours Worked If you do work on one of the four Campus Holidays, enter the number of hours that you work on that Campus Holiday in Earn Code 316-Holiday-Worked. Also, remember to put the appropriate number of Holiday Hours in Earn Code 314-Holiday Pay (not worked).

Example:

John Smith has a 37.50 hour per week base schedule, and he works 3.00 hours on the Monday December 24th Campus Holiday, Monday 12/24/12. He would enter 3.00 hours in Earn Code 316-Holiday Worked (number of hours that he worked on the Campus Holiday) and 7.50 hours in Earn Code 314-Holiday Pay (not worked).

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How to Calculate Holiday Hours The appropriate number of holiday hours you are entitled to is equal to the total number of regularly scheduled hours that you work per week divided by 5. If the total number of regularly scheduled hours that you work in a week does not equal an increment of .25 (nearest quarter hour) when it is divided by 5, then you will round up to the nearest quarter hour when entering your hours in Earn Code 314-Holiday Pay (not worked).

Example:

Regularly Scheduled Hours	Holiday Calculation (weekly schedule/5 day work week)	Holiday Hours
40 hours	40.00 hours / 5.00	8.00 hours
37.50 hours	37.50 hours / 5.00	7.50 hours
30 hours	30.00 hours / 5.00	6.00 hours
28.50 hours	28.50 hours / 5.00	5.75 hours(round to nearest quarter hour)

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What does it mean when you receive an email from the UNH IT Security team requesting you change your AD (Active Directory) password? They are asking you to change your USNH Enterprise VPN/ECG VPN password. The USNH Enterprise VPN/ECG VPN is the security, which allows us here at Keene to access Web Time Entry Approvals and other USNH resources (i.e., Banner and WebI). Why not just say change your ECG VPN????? Because the message is sent out across campuses and it means at UNH it is going to take 20 minutes. The good news it only takes a few minutes to change your password and you do not need to restart your computer.

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How to Change your USNH Enterprise VPN/ECG VPN Password:

Steps:

1. Click on the link http://it.unh.edu/index.cfm?ID=68AF1DC3-F1F1-6459-14E0D0B5EBA5B41E This brings you to the Change your Password for Administrative AD Account Holders web page

2. Enter your Username and Current Password

3. Click on Next Button

4. Propose a new password and follow the prompts

5. When finished you do not need to restart your computer

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