Keene State College Search/Sitemap/Directories
spacer
spacer Business Office spacer
spacer
  Business Office Home

Accounts Payable
bulletHonorarium/Stipend
bulletPayment Vouchers
bulletPetty Cash
bulletTravel Advances

Cost Center Support
bulletBudgets and Financial
     Reports


Information & Quick
 References

bulletForms
bulletQuick Reference Cards

Payroll
bulletBenefited Employees
bulletComplementary/Student
     Employees


Related Links

Staff

menu picture















spacer spacer

Payroll

The Business Office is responsible to perform payroll processing activities, in compliance with Federal, State and University System laws, regulations, and policies.

The primary person responsible is the Payroll Coordinator, Jim Tuttle, who works in Fiske Annex office # 034. Jim can be reached at 358-2482. In addition, Jim can assist with information about the payroll calendar, direct deposit services, W-4 filings, understanding your pay stub or W-2, processing voluntary deductions such as KSC contributions, United Way, or union dues.

If you have any questions please contact Jim Tuttle, KSC Payroll Coordinator at 603-358-2482

Click here for Non-Status Complementary (including Students) Employees Payroll Forms

Click here for Status Employee Payroll Forms



Payroll Announcements

W-2 Information:

The 2013 W-2 forms are available to employees on WISE.

Employees who did not consent to receive their W-2 form electronically will receive the printed W-2 form via US Postal Service. Printed paper W-2 forms will be mailed by January 31, 2014.


Web Time Entry

Click on the link for more information

Account Information

How can I find my Enterprise ECG VPN(USNH AD) Username?

How to Reset your Enterprise ECG VPN(USNH AD) Password if you have forgotten your password?

How to change your Enterprise ECG VPN(USNH AD) password

Web Time Entry (WTE) Submission Deadline

Employee WTE Deadline

Recording Retro Hours in Web Time Entry (WTE)

How to Record Hours from a Prior Pay Period

Recording Curtailed Operations and Holiday Time Use - Operating Staff

How to Record Hours during Curtailed Operations Not Worked

How to Record Hours during Curtailed Operations Essential Personnel Worked

How to Calculate Holiday Hours

How to Record Holiday Hours Worked


How can I find my Enterprise ECG VPN(USNH AD) Username?

If you do not know your username, find it here: Find Your Username

Enter your USNH ID Number and Birthday and follow the prompts on the screen

Return to Top.



Reset your Enterprise ECG VPN(USNH AD) Password?

If you know your username, but have forgotten your password, or have found that it no longer works, reset your password here: ECG VPN/AD Password Reset Service

Enter your ECG VPN/AD Username, USNH ID Number, and Birthday then follow the prompts on the screen

Return to Top.



Web Time Entry Employee Deadline

The employee WTE submission deadline is 2:30 pm on Time Entry Mondays (or other day designated for Time Entry due to holiday or campus closings). This means that employees must have their hours Submitted for Approval by the 2:30 pm deadline. The 2:30 pm deadline is a "Hard Deadline," which means that employees will not be able to update or submit their time record.

Please note that this impacts WTE submissions returned to employees for correction after 2:30 pm. Any submissions returned to an employee for correction after the 2:30 pm deadline CANNOT be resubmitted by the employee. Instead, assistance will be required for resubmission of the returned timesheet by Jim Tuttle in Payroll.

If an approver changes an employee's time submission after the 2:30 pm deadline, the approver is required to communicate the change to the employee, and the employee must acknowledge acceptance of the change. This communication must be cc copied to Jim Tuttle and retained in the payroll files for at least 4 years to ensure compliance with the state's payroll and record keeping requirements (NH State regulation Lab 803.03.f.2) for automated time keeping systems.

Return to Top.



How to Record Hours during Curtailed Operations Not Worked The appropriate number of curtailed hours you are entitled to is equal to the total number of regularly scheduled hours that where missed because normal College operations were curtailed:
Example:
The College declares Curtailed Operations from 8:00 am until 10:00 am

If you did not work during the Curtailed Operations period, and your regularly scheduled hours include the times from 8:00 am - 10:00 am, record these hours as follows:

Earn Code 522 - 2.00 hours (Curtailed Operations - 3p not worked) 8:00 am - 10:00 am

Return to Top.



How to Record Hours during Curtailed Operations Essential Personnel Worked If your supervisor required you as Essential Personnel to work during the Curtailed Operations period, follow the following recording procedure:
WTE Coding:
1.) Record hours worked in the Earn Code 120 - Regular Hourly Earnings (OS) as usual (or Earn Code 310 add'l hours if applicable)


2.) Enter hours worked during the Curtailed Operations period in Earn Code 911 - Comp. Time Accrual 1:1 to "bank" the Comp Time Hours earned.


3.) To "use" the Comp Time Hours, select Earn Code 914 Comp Time Usage - 3p & WTE to record hours not worked and charged to Comp Time.

Return to Top.



How to Record Holiday Hours Worked If you do work on one of the four Campus Holidays, enter the number of hours that you work on that Campus Holiday in Earn Code 316-Holiday-Worked. Also, remember to put the appropriate number of Holiday Hours in Earn Code 314-Holiday Pay (not worked).
Example:
John Smith has a 37.50 hour per week base schedule, and he works 3.00 hours on the Monday December 24th Campus Holiday, Monday 12/24/12. He would enter 3.00 hours in Earn Code 316-Holiday Worked (number of hours that he worked on the Campus Holiday) and 7.50 hours in Earn Code 314-Holiday Pay (not worked).

Return to Top.



How to Calculate Holiday Hours The appropriate number of holiday hours you are entitled to is equal to the total number of regularly scheduled hours that you work per week divided by 5. If the total number of regularly scheduled hours that you work in a week does not equal an increment of .25 (nearest quarter hour) when it is divided by 5, then you will round up to the nearest quarter hour when entering your hours in Earn Code 314-Holiday Pay (not worked).
Example:
Regularly Scheduled Hours Holiday Calculation
(weekly schedule/5 day work week)
Holiday Hours
40 hours 40.00 hours / 5.00 8.00 hours
37.50 hours 37.50 hours / 5.00 7.50 hours
30 hours 30.00 hours / 5.00 6.00 hours
28.50 hours 28.50 hours / 5.00 5.75 hours(round to nearest quarter hour)

Return to Top.



How to Change your Enterprise ECG VPN(USNH AD) Password:
Steps:
1. Click on the link https://itsupport.unh.edu/cgi-bin/accounts/acctreqs This brings you to the UNH IT Accounts Management System web page
2. Enter your Username and Current Password
3. Click on Login Button
4. Click on the Change Your Password Button
5. Propose a new password and follow the prompts
5. When finished remember to Logout of the UNH IT Accounts Management System

Return to Top.



How to Enter Retro Hours from a Prior Pay Period in WTE:

Prior Pay Period Hours (also referred to as Retro Hours) are hours that employees worked but either did not record or submit for approval within the current pay period in which the hours were worked. Retro Hours need to be re-recorded and re-submitted for approval in the current pay period - you cannot go back to the prior pay period once it has closed. The recording of Prior Pay Period Hours requires the following steps:
On your Web Time Entry Electronic Timesheet:

1. Time sheets are set up in two-week intervals, each begining with the Work Begin and Work End date for each pay period.

2. Select Earn Code 156 RetroHrs-NewHire/Late Entry

3. Begin entering Retro Hours on the first day that you do not have current pay period hours recorded.

4. Retro Hours are recorded as a total - enter a start and end time that totals the number of Retro Hours being recorded.

5. Each day allows a maximum of 24.00 hours (12:00 am to 12:00 am) to be recorded.

6. If you have more than 24.00 Retro Hours to record, move to the next day that you do not have current pay period hours recorded until the total number of retro. hours is recorded.

7. Select "Comments" function key at the bottom of your electronic timesheet
In the "Comments" field, explain the Work Begin and Work End dates within which the Retro Hours were worked. Sample Retro Hours Comment: "Retro. Hours worked 9/15 - 9/28"

Return to Top.



spacer
spacer

Updated: March 27, 2014 KSC Photos on SmugMug Subscribe to the KSC RSS news feed Keene State on Facebook Keene State on Twitter Keene State on YouTube

Feedback
KSC Login | Search | Sitemap | Directories


spacer spacer spacer spacer spacer spacer
A - Z Index Button Search Button Directories Button