Reserving the Alumni Center
All reservations for any area of the Alumni Center must be made by contacting the Alumni Center Facility Coordinator. Requests for the use of space in the Alumni Center should be in writing to the Coordinator via a [Scheduling/Facility Rental Contract form], which is available online, at the Alumni Center, or at the Student Center Scheduling Office and Information Desk.
Space may be reserved on a first-come, first-reserved basis. Priority will be given to College events involving alumni, the Advancement Division, the President’s Cabinet and campus departments and organizations.
Groups interested in reserving space should contact the Facility Coordinator regarding availability and rates. The Facility Coordinator is responsible for coordinating room set-ups in the building. Reserved space is not to be used in excess of the maximum capacity specified for the space.
The Alumni Facility Coordinator may deny any and all Alumni Center privileges to any individual or group in the event of violation of the Alumni Center policies or procedures.
In order to ensure that College functions take priority, requests for the use of Centennial Hall will be accepted and confirmed up to, but no more than, six months in advance for internal groups, and up to, but no more than, three months in advance for non-College related or external groups. All reservations for the Hall are requested to be made with at least one month’s notice. Priority access for reservations is given to regular College and/or Alumni Center functions based on the College calendar. Exceptions to the reservation limits may be granted if a function is deemed to be of significant importance to the College and/or its mission. Requests received with less notice will be accommodated if possible.
Requests for use of the Conference Room should be received at least one month prior to the date of the event. Requests received with less notice will be accommodated if possible.
No event sponsor may transfer its reservation to another organization nor may space reserved for an approved program be used for another purpose than stated on the Reservations Request Form without the approval of the Alumni Center Facility Coordinator.
An organization must notify the Facility Coordinator of the cancellation of an event at least five business days prior to the event. If an organization or department has a pattern of not meeting this requirement, it may lose its right to schedule space in the Alumni Center.
Groups who fail to cancel at least 5 business days prior to scheduled event will forfeit their 50% deposit. Repeated failure to cancel events within this time frame will result in denial of future bookings of space in the Alumni Center.
Please be sure to reference the complete guidelines for use of the Alumni Center.