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spacer spacer The Planning Process

“We need to renew the sense of excitement created by our planning process as well as the sense of responsibility and accountability for shared priorities.”

- Stanley J. Yarosewick, President
Our Plan Status Report Sept 2002

The Saratoga Associates
Campus Planning is not something we do... It is what we do.

Firm Overview

  • Inter-Disciplinary Planning & Design Firm
  • Offices in Saratoga Springs, NYC, & Boston
  • 50+ Professional & Support Staff
  • Client Focused Practice Areas:
  • College & University Planning & Design
  • Regional & Community Planning & Design
  • C&U Experience
  • Over 25 Years C&U
  • 90+ Higher Education Campuses
  • 50% of Current Work is with Repeat Campuses
  • Public State Systems: MA, CT, NYS, PA, NJ, ME, KY, MI, AL, OH
  • Frequent Presenters at SCUP, AACC & NACUBO.

Saratoga Associates

    Principal in Charge/Project Manager, Michael S. Rudden AIA/NCARB
    Facilities Architect, Scott D. Woolsey, AIA
    Campus Planner, Robert J. Southerland, RLA
    Landscape Architect, Jason W Kersch, RLA
    GIS Analyst, Marci C. Phinney
    Civil Engineer, Gregg E. Ursprung, PE
    Community Planner, Michael A. Welti, AICP
    Environmental Planner, Matthew G. Rogers
    Academic Space Planner, Scott Blackwell Page, AIA
    Mechanical/Electrical/Plumbing, M/E Engineering

Successful Master Planning

  1. Result of an Inclusive Process
  2. Communicates a Strong Vision
  3. Provides a Flexible Planning Tool

Comprehensive Campus Facilities Planning
“Projections of physical facilities, both existing and future, for a given campus to accommodate over a specific time frame the existing and future functional-aesthetic needs as defined by decision makers given potentially identified resources.”

Complexity of Campus Planning Today

  • Institution Functions/Roles
  • Diversity
  • Accountability
  • Dependency
  • Affordability
  • Complexity
  • Rate of Change

Campus Planning in Transition

  • Yesterday: Segmented Planning
    • Strategic Plan
    • Academic Plan
    • Technology Plan
    • Financial Plan
    • Campus Facilities Plan
  • Tomorrow: Integrated Planning
    • Integrated Methodology
    • Campus Maintained
    • Annually Updated

Planning Processs

  • Orientation
  • Facilities Assessment Phase
    • Existing Facilities Conditions
    • Space Needs Dialogue & Calculations
    • Site Opportunities & Constraints
  • Concept Development
    • Goals & Objectives
    • Strategic Alternatives
  • Implementation Plan
  • Final Master Plan Report/Presentations

Orientation

  • Verify Scope
  • Understand Goals, Objectives and Values
  • Confirm Available Documentation
  • Establish Lines of Communication & Responsibilities
  • Refine Schedule & Deliverables
  • Identify Strategic Initiatives

Assessment Phase: Facilities

  • Building Infrastructure
    • Engineering Systems/Technology/Utility Infrastructure
    • Exterior Envelope/ Expandability
    • Interior Finishes

  • Site Infrastructure
    • Roadways & Sidewalks
    • Landscape Features

  • Site Eng. Infrastructure
  • Facility Assessment
    • Age Distribution
    • Function Distribution
    • Total Number of Campus Buildings
    • Total Campus Gross Square Footage
    • Total Number Inspected
    • Inspected Gross Square Footage
    • Percent of Total

  • Facilities Needs Assessment
    • Definition of Total Need - A profile of Maintenance System
    • Exterior Shell
    • Interior Shell
    • Mechenical
    • Electrical
    • Plumbing
    • Safety/Statutory
    • Accessibility
    • Asbestos management

  • Total Need by Priority
    • Priority 1 - 1-3 years
    • Priority 2 - 3-5 years
    • Priority 3 - 5-10 years

  • Institutional Mission Distribution
    • Safety and statutory
    • Asset Preservation
    • Student Life
    • Accessibility
    • Cost Containment
    • Academic Programs
    • Public Interface

  • Facilities Needs Assessment
    • Comparative Indices: Facilities Deferred Maintenance Backlog

  • Assessment Phase: Site
    • First Impression
    • Campus Identity and Context
    • Campus Entry & Arrival
    • Vehicular Circulation and Parking
    • Pedestrian Circulation
    • Recreation / Athletic
    • Future Development Zones

  • Site Assessment
    • Context
    • Wetlands & Hydrology
    • Topography
    • Forested Areas
    • Composite
    • Analysis

  • Assessment Phase: Opportunities & Constraints
    • First Impression
    • Campus Entry & Arrival
    • Identity
    • Location
    • Vehicular Circulation & Parking
    • Pedestrian Circulation
    • Recreation/Athletic
    • Future Development Zones

  • Assessment Phase: Space Program.
    • PSI & Space Inventory

  • Assessment Phase: Space Program
    • Questionnaires – Perceived Needs
    • Sent to ‘academic’ and ‘non-academic’ representatives
    • Results of the questionnaires are compiled & analyzed

  • Assessment Phase: Space Program
    • Interviews – Perceived Needs
    • Involve Staff, Faculty and Students
    • Build Consensus and Confidence
    • Understand the Problem, not Necessarily the Solution

  • Instructional Pedagogy
    • Delivery Modes
    • Delivery modes
    • Inventory of Current Modes of Delivery
    • Didactic Versus Student Centered Learning (Pedagogy)
    • Lecture Versus Lab or Project Based Learning (Environment)
    • Synchronous versus Asynchronous (Time)
    • Projected Changes to Instructional Delivery

  • Assessment Phase: Space Program
    • Perceived vs Calculated Needs
    • Based on existing & projected undergraduate FTE’s
    • Benchmarking of comparable academic programs and institutions
    • State standards for space allotment

  • Analysis
    • Projecting Need
    • Right-Sizing Instructional Spaces
    • Benchmarking

  • Planning Goals: Typical Topics
    • First Impression/ Lasting Image
    • ampus Order & Organization
    • Phased Facilities Improvements/Additions
    • Academic Program Growth/Evolution
    • Student Residential Life
    • Student Services & Activities
    • Parking & Circulation
    • Campus Environmental Stewardship
    • ‘Town-Gown’ Relationship

  • Concept Phase: “Charrette”
  • Site Design Approach
  • Site Design Understanding
    • Review historic and contemporary examples of successful campus landscapes
    • Develop an understanding of existing landscape qualities and opportunities
    • Develop goals and values associated with the campus landscape
    • Establish an appropriate model for Keene State College

  • Landscape Master Planning
  • Sustainable “Green” Landscapes
    • Use of Appropriate Design Model.
    • New campus plantings often look like those around large suburban homes.
    • Plant Selection.
    • Incorporate sustainable/native species.
    • Low maintenance/sustainable landscapes.
    • Water Conservation
    • Plant species selection.
    • Landscaping for stormwater management.
    • Energy Conservation
    • Solar orientation and planting location.
    • Landscaping for human comfort.

  • Town / Gown Relationship
    • Transportation Master Plan 2002
    • Open Space Master Plan 1990
    • Land Use Plan 1994
    • Bicycle Pedestrian Path Master Plan 1999

  • Conceptual Facilities Master Plan
    • Short/Mid/Long Term
    • Identifies Potential
    • Preserves & Protects
    • Keeps Options Open
    • Order and Organization
    • Musical Chairs
    • Image & Impressions
    • Vocabulary & Guidelines

  • Addition / Renovation
    • Related Site work

  • Concept Phase:
    • Space Re-Distribution Program

  • Implementation
    • Package
    • Stand-alone Groups
    • Project Tracks/Sequence
    • State Funding Priorities
    • Prioritize
    • Relative Need
    • Budgetary Considerations
    • Strategic Initiatives
    • Schedule
      • Short Term 5 Year Plan
      • Mid Term 8-10 Year Plan
      • Long Term 10 Years +
  • Implementation
  • Implementation Plan Summary
  • Implementation Capital $ Plan
  • Final Report Deliverables
  • Discussion

Ultimately, people, not the process, make for successful master planning


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